Multisite Administrative & Events Coordinator

Fashion Institute of Design & Merchandising; Saint Louis Park (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

HDR is seeking an Administrative Coordinator to provide comprehensive administrative support across the MN/WI Area. This on-site role is based in Saint Louis Park, MN, and supports Area leadership, business groups, and employees by coordinating meetings, managing communications, and delivering exceptional service across multiple offices.

The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, manages multiple priorities, and collaborates to support the

Qualifications

• Associate’s degree or equivalent in Business Admin, Communications, Marketing, or related field.
• 3+ years administrative/office coordination experience in a professional environment.
• Available during core business hours, Monday through Friday.
• Preference given to local candidates.
• Experience supporting multiple teams, departments, or offices.
• Experience with SharePoint content management and administration.
• Proficiency with MS Office Suite including Word and Outlook.
• Experience with workflow/project tools such as Asana/Smartsheet.
• Adobe InDesign or related design software is a plus.
• Strong organizational and detail-oriented approach.
• Excellent verbal and written communication.

Responsibilities

• Lead and coordinate in-house, client, and Area meetings and events, including logistics and food coordination.
• Support Area employee engagement activities and leadership visits.
• Provide executive administrative support to Area Manager and HR with reports and materials.
• Develop departmental administrative policies and procedures.
• Serve as primary Area timecard administrator and related processes.
• Create and distribute communications via email, SharePoint, and presentations.
• Prepare letters, memos, and organizational charts as needed.
• Create branded materials using InDesign and other design tools.
• Support multiple offices and business groups as needed.
• Back up receptionist duties and assist with general inquiries.

Skills

Organizational skills

Communication skills

Multitasking

Customer service

Attention to detail

Education

Associate’s degree in Business Administration, Communications, Marketing

Tools

MS Office

PowerPoint

SharePoint

Asana

Smartsheet

Adobe InDesign

Job description

HDR is seeking an Administrative Coordinator to provide comprehensive administrative support across the MN/WI Area. This on-site role is based in Saint Louis Park, MN, and supports Area leadership, business groups, and employees by coordinating meetings, managing communications, and delivering exceptional service across multiple offices.

The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, manages multiple priorities, and collaborates to support the