Multifamily Construction Scheduler

Nextphasecon; Walnut Creek (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Dental insurance

Job summary

A leading construction firm in California is seeking a Scheduler to develop and maintain detailed construction schedules for multifamily projects. The ideal candidate will have 3–7 years of scheduling experience and strong knowledge of CPM methodologies. Responsibilities include monitoring progress, preparing reports, and ensuring compliance with industry standards. This role also requires proficiency in Microsoft Project and excellent communication skills. The company offers comprehensive benefits including health insurance and a 401(k) matching program.

Qualifications

• 3–7 years of construction scheduling experience in multifamily construction.
• Strong knowledge of CPM scheduling methodologies.
• Ability to interpret construction drawings and specifications.

Responsibilities

• Develop and maintain detailed CPM schedules for construction projects.
• Monitor progress and identify critical path activities.
• Prepare schedule narratives and reports for stakeholders.

Skills

CPM scheduling

Communication skills

Analytical ability

Collaboration

Attention to detail

Education

Bachelor's degree in Business, Construction Management, Engineering or Architecture

Tools

Microsoft Project

Microsoft Excel

Job description

Description

The Scheduler is responsible for developing, maintaining, and analyzing detailed construction schedules for company projects from pre-construction through closeout including construction sequence, procurement, submittals, etc. This position ensures schedules comply with labor requirements, union work rules (when applicable), jurisdictional constraints, and owner or agency reporting standards. The Scheduler is expected to perform duties in accordance with the Company’s Core Values, Business Ethics, Employee Conduct, and Confidentiality policies while maintaining professionalism with owners, consultants, labor representatives, and public agencies.

GENERAL RESPONSIBILITIES:

1. Develop, maintain, and continually update detailed CPM schedules created for company’s construction projects.
2. Prepare schedules for contracts with owners, subcontractors, etc.
3. Produce weekly 3-5 week look-ahead schedules for the project team.
4. Prepare baseline schedules, phasing plans, and milestone schedules consistent with contract requirements, jurisdictional approvals, and permit conditions.
5. Incorporate project-specific constraints into schedules, including
   • Union and prevailing wage requirements (when applicable)
   • Jurisdictional work hour limitations
   • Holiday calendars and weather impacts by region
   • Site logistics
6. Insert and Track delays and the source of delays.
7. Coordinate schedules with project managers, superintendents, and subcontractors to reflect accurate sequencing, labor availability, and submittal schedules.
8. Integrate subcontractor schedules, long‑lead procurement items, inspections, and utility coordination into the master schedule.
9. Monitor progress through regular updates using verified field data and subcontractor input.
10. Identify critical path activities, float consumption, and schedule risks; recommend mitigation and recovery plans.
11. Perform schedule impact analyses related to change orders, delays, RFIs, unforeseen conditions, and regulatory actions.
12. Support compliance with owner, lender, and public agency schedule reporting requirements.
13. Participate in pre-construction, weekly progress, coordination, and owner meetings as required.
14. Assist in the development of preliminary and conceptual schedules during pre-construction and pursuit phases (Assist).
15. Prepare schedule narratives, executive summaries, and visual reports suitable for owners, lenders, and regulatory agencies.
16. Maintain schedule documentation, version control, and audit trails in accordance with claims and dispute standards.
17. Coordinate with project controls, estimating, and accounting teams to align schedules with cost forecasts and cash flow.
18. Stay current on construction best practices, scheduling standards, and applicable regulations.
19. Comply with company policies, safety standards, and employment laws.
20. Assist the construction team with miscellaneous scheduling‑related tasks as needed.

Requirements

• 3–7 years of construction scheduling experience in multifamily construction.
• Strong knowledge of CPM scheduling methodologies.
• Proficiency in Microsoft Project.
• Ability to interpret construction drawings, specifications, and contracts.
• Solid understanding of construction sequencing, logistics, and permitting workflows.
• Solid understanding of union work rules, shift differentials, and overtime considerations (when applicable).
• Knowledge of public agency and AHJ processes, including inspections, phased approvals, and entitlement‑related constraints.
• Experience coordinating schedules around utility companies, fire authorities, building departments, and special inspectors.
• Understanding of delay and impact documentation standards for potential claims and dispute resolution.
• Strong written and verbal communication skills.
• High attention to detail and analytical ability.
• Ability to work collaboratively with team members in a fast‑paced environment.
• Ability to:
  • Develop and maintain complex CPM schedules.
  • Perform schedule delay and impact analyses.
  • Prepare professional reports and narratives using Word.
  • Develop spreadsheets and logs using Excel / Microsoft Project.
  • Maintain organized electronic project files.
• Ability to work extended or irregular hours as required to meet project deadlines.
• Education Requirement: Bachelor’s degree or higher in Business, Construction Management, Engineering or Architecture or equivalent job experience.
• Background Requirement: Any applicant selected for this position will be required to submit to an extensive background screening and a credit check. Failure to comply will eliminate an applicant from consideration for this position. Background checks will be conducted in compliance with the law.

BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee Referral Bonus Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance