Multi-Site Maintenance Supervisor

Essex Property Trust; Wilmington (DE); On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

Housing discount 20%

Medical, dental, vision

Job summary

Essex Property Trust in San Rafael, CA is seeking a Multi-Site Maintenance Supervisor to oversee maintenance operations across communities and manage the property budget to maximize NOI. The role entails leading a team of technicians, coordinating with contractors, and ensuring a safe, high-quality living environment for residents.

You will implement preventive maintenance, handle work orders, monitor safety, and maintain accurate records.

Qualifications

• High school diploma or GED required; 3+ years in property management or related experience.
• HVAC and/or CPO license preferred.
• Proficient knowledge of electrical, plumbing, and appliance repair; familiarity with safety hazards.

Responsibilities

• Supervise and direct maintenance technicians; assign tasks and ensure quality.
• Manage personnel lifecycle: selection, development, performance, and recognition.
• Implement preventive maintenance schedule for HVAC, plumbing, electrical systems.
• Respond to work orders and prioritize repairs; ensure timely resolutions.
• Conduct regular inspections and ensure compliance with safety regulations.
• Assist in budget discussions; forecast with Community Manager or General Operations Manager.
• Coordinate with internal stakeholders and contractors for large projects.
• Maintain customer service standards with residents, vendors, and staff.
• Be available for after-hours emergencies and safety enforcement.
• Maintain records in SightPlan and trackers; report status to management.
• Support property improvement projects; ensure on-time, within-budget completion.

Skills

Supervisory experience

Electrical & plumbing knowledge

English proficiency

Time management

Customer service

Maintenance scheduling

Education

High school diploma or GED

Tools

Microsoft Office

Property management software

Job description

City: San Rafael

State: California

Job Location: SFO 563 Deer Valley

Position Type: Regular

The Multi-Site Maintenance Supervisor is responsible for all maintenance aspects of the community’s operations and objectives. Accountable for: operating the property budget with the primary objective of increasing the Net Operating Income (NOI), maintaining the physical asset, providing a quality living environment for residents, and establishing a positive and productive working relationship with the staff. Depending on asset size and staffing level, the person in this position may be required to be “on-call” for after-hours emergencies. This position reports to the Community Manager or General Operations Manager.

What You Will Do

• Supervise and direct a team of maintenance technicians, assigning tasks, and ensuring that work is completed efficiently and to a high standard.
• Effectively manages personnel throughout their employment lifecycle, i.e., selection through separation. This includes candidate selection, career planning and development, accountability and performance management, and recognition. Provide on-the-job training for maintenance staff and ensure they are knowledgeable about property systems and maintenance procedures.
• Implement and manage a preventive maintenance schedule to ensure all systems and equipment (HVAC, plumbing, electrical, etc.) are functioning properly and to prevent future issues.
• Perform and oversee repairs on various property systems and equipment, addressing issues as they arise. Respond to and prioritize work orders submitted by residents, ensuring timely and effective resolution of maintenance issues.
• Conduct regular inspections of the property, including common areas, buildings, and equipment, to identify any maintenance needs or safety hazards. Ensure that the property complies with all relevant local, state, and federal regulations, particularly regarding safety and building codes.
• Work within the maintenance budget, ensuring that repairs and maintenance are conducted cost-effectively. Participate in budget discussions and feedback, including forecasting with the Community Manager or General Operations Manager.
• Coordinate with internal stakeholders and contractors for specialized repairs, maintenance services, or large projects. Ensure that work is completed according to specifications and within budget.
• Maintains the highest level of customer service for prospects, residents, vendors, and corporate departments. Interact with residents in a professional manner, addressing maintenance concerns and ensuring their satisfaction with the services provided.
• Be available for after-hours emergencies, ensuring that critical repairs are handled promptly.
• Implement and enforce safety procedures for the maintenance team to prevent accidents and injuries. Ensure that maintenance activities comply with OSHA, other safety regulations and ensure that all maintenance equipment and tools are properly maintained and in good working order.
• Maintain accurate records of maintenance activities in SightPlan and applicable trackers, including work orders, inspections, and repairs. Provide regular updates to property management on the status of maintenance activities, including any significant issues or trends.
• Assist internal stakeholders in managing property improvement projects, ensuring they are completed on time, within budget, and to the required standards.
• Other duties and tasks may be assigned as needed, in addition to those listed above.

What You Will Need

• High school diploma or GED equivalent. 3+ years of property management industry or related experience
• HVAC and/or CPO license preferred.
• Proficient knowledge of electrical, plumbing, and appliance repair with hands‑on experience. Knowledge of environmental/industrial hazards (i.e., asbestos, lead, mold, radon) as they apply to residential housing
• Ability to utilize a personal smart device for apps related to property operations and communication. General understanding of the Microsoft Suite, property management software
• Ability to read, write, and speak English. Proven organizational and time management skills and ability to supervise 2 or more associates

What The Job Requires

• Operates in a fast-paced work setting both indoor and outdoor. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Involves frequent interaction with clients or customers. Requires effective communication skills and a professional demeanor. Work environment may include client offices, meeting rooms, or other external locations.
• Position requires ability to work any of the 7 days of the week, 52 weeks of the year. It is critical that individuals possess the ability to work their scheduled hours plus any other hours necessary to complete the job and must attend training classes as scheduled. Work schedules and location assignments are subject to change. Ensure compliance with time management policies including meal and rest periods.
• Involves frequent standing, walking, and occasional bending. Requires the ability to lift moderate-weight objects (up to 50 pounds). May involve physical activities such as climbing stairs or operating machinery.
• Occasional to frequent travel to various properties. Minimal travel may be required for occasional meetings, training, or conferences.

What You Will Bring To The Table

• Provides formal supervision to associates within a single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with Essex's values.
• Communicates basic technical or factual information with colleagues and/or immediate Managers who are familiar with job area
• Problems are varied and nonroutine, and require detailed information gathering, analysis, and investigation to understand the problem. Problems are solved using knowledge and skills, general precedents and practices.
• Important - decisions have a significant impact on the results of the job sub-function or function

New hires generally start between $78,000.00 - $95,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

• All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more.
• With our 12 paid holidays and 15 PTO days, work/life balance is a priority!
• Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.