Multi-Division Bookkeeper & Data Entry Specialist

Express Employment Professionals - Cincinnati East; West Point (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is hiring a detail-oriented Bookkeeper / Accounting Data Entry Clerk to support the accounting function across multiple divisions in a fast-paced manufacturing and distribution environment. You will ensure accurate entry and timely reconciliation of AP, AR, and GL transactions.

The ideal candidate will have 1–3+ years of bookkeeping experience, proficiency in QuickBooks, and strong Excel skills, with high attention to detail and confidentiality

Qualifications

• Associate's degree in Accounting, Business, or related field preferred.
• 1-3+ years of bookkeeping, accounts payable/receivable, or accounting data entry experience; manufacturing or distribution industry experience a plus.
• Working knowledge of QuickBooks required; experience with ERP systems a plus.
• Proficient in Microsoft Excel and Office 365.
• Strong attention to detail and accuracy with high-volume data entry.
• Solid understanding of basic accounting principles (debits/credits, GL coding, accruals).
• Ability to manage multiple priorities and deadlines across several business divisions.
• Strong organizational and time-management skills.
• Trustworthy, discreet, and professional in handling sensitive financial data.
• Good communication skills and ability to work collaboratively with vendors, customers, and internal teams.

Responsibilities

• Enter vendor invoices, employee expense reports, and other payables into QuickBooks/ERP with correct GL coding, division, and job/cost-center allocation.
• Process customer invoicing and cash receipts; apply payments accurately and promptly across multiple divisions and entities.
• Maintain accurate vendor and customer records, including W-9s, payment terms, and contact information.
• Assist with weekly check runs, ACH/wire preparation, and vendor payment scheduling.
• Track and file supporting documentation (POs, packing slips, signed BOLs, lien waivers) to ensure clean audit trails.
• Support month-end close by preparing account reconciliations, accruals, and journal entry backup as directed by the Accounting Manager.
• Monitor aging reports (AP and AR) and assist with collections follow-up and payment inquiries.
• Maintain organized, accurate digital and physical filing of accounting records in compliance with company policy.
• Provide administrative and clerical support to the accounting/finance team as needed.
• Maintain strict confidentiality of financial and company information.

Skills

Attention to detail

Time management

Communication skills

Education

Associate's degree in Accounting, Business, or related field

Tools

QuickBooks

ERP systems

Microsoft Excel

Office 365

Job description

Express Employment Professionals - Cincinnati East is hiring a detail-oriented Bookkeeper / Accounting Data Entry Clerk to support the accounting function across multiple divisions in a fast-paced manufacturing and distribution environment. You will ensure accurate entry and timely reconciliation of AP, AR, and GL transactions.

The ideal candidate will have 1–3+ years of bookkeeping experience, proficiency in QuickBooks, and strong Excel skills, with high attention to detail and confidentiality