MPTA Board Administrator

charlottenc; Charlotte (NC); On-site; USD 94,000 - 135,000; Full time

Job summary

The Board Administrator at Charlotte Area Transit System serves as the primary coordinator for governance, administration, and executive communications, supporting the Board of Trustees and the Chief Executive Officer.

Responsibilities include managing board and committee meetings, keeping official records, coordinating governance processes, and ensuring compliance with open meetings and public records laws during the transition to MPTA, maintaining continuity of service.

Qualifications

• Experience coordinating board governance and executive communications.
• Strong understanding of Open Meetings and public records laws.
• Ability to manage confidential information with discretion.

Responsibilities

• Coordinate Board and committee meetings, workshops, and sessions.
• Serve as Clerk to the Board and maintain governance records.
• Prepare agendas, minutes, and briefing materials for Board actions.
• Ensure compliance with open meetings and public records laws.
• Maintain governance documents and support policy management.

Skills

Governance coordination

Board meetings

Executive communications

Public records compliance

Job description

Department: Charlotte Area Transit System Department Salary: $94,029.00 - $135,167.54 Commensurate with Experience Thank you for your interest in joining the team that keeps Charlotte moving, at a very exciting time for our organization. At the Charlotte Area Transit System (CATS), we're committed to delivering safe, reliable, and innovative transit services for our growing community, and we value employees who bring professionalism, passion, and a commitment to public service. The position is currently employed by CATS, a department of the City of Charlotte. With the passage of the PAVE Act and last year's sales tax referendum, CATS is preparing to transition from a City department to the newly created Metropolitan Public Transit Authority (MPTA). The MPTA was established to strengthen regional transit governance, improve accountability, and support long-term investment in mobility. It's an important and exciting step forward for transit in our region. Employees hired into this role will remain City employees through December 31, 2026, and will transition to MPTA employment on January 1, 2027. Benefits and compensation will follow City provisions through 2026 and shift to MPTA provisions in 2027, with clear information shared in advance. Your core duties, reporting structure, and daily responsibilities will remain consistent, with no break in service. If anything delays the transition, your City employment, including compensation and benefits, will remain in place until the move to the MPTA occurs. The creation of the MPTA positions us for a more modern, sustainable, and efficient transit system, one that can better support the Charlotte region for decades to come. We're excited about what's ahead and appreciate your interest in being part of it.

SUMMARY

The Board Administrator serves as the Authority's primary coordinator for Board governance, administration, and executive communications. The role provides high-level, confidential support to the Board of Trustees and acts as the main link between the Board and the Chief Executive Officer. Responsibilities include managing Board and committee operations, maintaining official records, coordinating governance processes, ensuring compliance with open meetings and public records laws, and supporting effective decision-making. As MPTA transitions to an independent public authority, this position helps establish standardized governance workflows, strengthen accountability, and expand capacity for Board oversight and transparency.

Board Governance and Administration

• Coordinate Board and committee meetings, workshops, retreats, hearings, and special sessions.
• Serve as Clerk to the Board and maintain official governance records.
• Prepare agendas, meeting packets, briefings, resolutions, and supporting materials with support from MPTA Executive Assistant.
• Attend meetings and prepare certified minutes and records of Board actions.
• Track Board attendance, directives, motions, and follow-up items through completion.
• Coordinate onboarding and orientation for new Trustees.
• Maintain bylaws, committee charters, and governance manuals.

Executive and Board Communications

• Serve as a liaison between the Chief Executive Officer, Board members, and executive leadership.
• Coordinate responses to Trustee inquiries and information needs.
• Prepare executive correspondence, reports, presentations, and briefing materials.
• Ensure accurate and timely communication related to Board actions and policy matters.

Governance Compliance

• Ensure compliance with open meetings laws, public notice requirements, ethics standards, and public records laws.
• Publish agendas, meeting materials, minutes, and legal notices.
• Maintain governance records consistent with retention and archival standards.
• Support governance activities including elections, appointments, and required reporting.
• Interface with general counsel regarding meeting legal requirements and tracking state and federal legislation

Policy, Resolution, and Board Action Management

• Coordinate review, routing, and approval of Board resolutions, policies, contracts, and other action items.
• Maintain centralized tracking of Board approvals and implementation status.
• Monitor recurring deadlines for governance reporting and regulatory submissions.
• Ensure all Board documentation is complete, accurate, and properly archived.

Committee Administration

• Coordinate committee meetings and prepare agendas and materials.
• Track committee recommendations and follow-up actions.

Public Records and Transparency

• Coordinate responses to Board-related public records requests.
• Maintain public-facing information including agendas, minutes, policies, and governance documents.
• Support public comment processes and transparency initiatives.

Strategic Governance Support

• Advise executive leadership on governance protocols, processes, and requirements.
• Research and recommend governance best practices and process improvements.
• Monitor legislative and regulatory developm