Moves Coordinator

Jones Lang LaSalle Incorporated; Seattle (WA); Hybrid; USD 66,000 - 83,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay (early access)

Job summary

Jones Lang LaSalle Incorporated seeks a Site Operations Coordinator in Seattle to provide administrative and operational support to the site management team. You will coordinate vendor activities, maintain records, and help prepare basic site operation reports.

The role emphasizes strong organization, MS Office proficiency, and effective communication with staff, vendors, and clients in a fast-paced environment.

Qualifications

• 0–2 years of experience in an administrative or operational support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Schedule and coordinate vendor activities and site inspections.
• Maintain records of vendor interactions, service requests, and site activities.
• Prepare basic reports on site operations and vendor performance.
• Respond to routine inquiries from staff, vendors and clients.
• Support site procedures and protocols implementation.
• Organize and maintain site documentation and manuals.
• Track and report on KPIs for site operations.
• Coordinate site meetings and prepare relevant materials.

Skills

Administrative support

Organizational skills

Communication

Time management

Vendor coordination

Scheduling

Customer service

Attention to detail

Tools

Excel

Outlook

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day-to-day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site. Your day-to-day tasks will include ● Scheduling and coordinating vendor activities and site inspections ● Maintaining accurate records of vendor interactions, service requests, and site activities ● Assisting in the preparation of basic reports on site operations and vendor performance ● Responding to routine inquiries from staff, vendors, and clients ● Supporting the implementation of site procedures and protocols ● Helping to organize and maintain site documentation and operational manuals ● Assisting in tracking and reporting on key performance indicators (KPIs) ● Coordinating site meetings and helping to prepare relevant materials Required Qualifications ● 0–2 years of experience in an administrative or operational support role ● Strong organizational skills and attention to detail ● Proficiency in Microsoft Office suite, particularly Excel and Outlook ● Excellent written and verbal communication skills ● Ability to prioritize tasks and manage time effectively ● Basic understanding of customer service principles Preferred Qualifications ● Experience in a facilities management or property management environment ● Familiarity with vendor management concepts ● Basic knowledge of building operations and maintenance ● Experience with data entry and database management ● Understanding of health and safety practices in a workplace setting ● Exposure to scheduling and coordination software This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Expected compensation for this position: 66,400.00 – 83,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Seattle, WA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.