Move-In Coordinator

Stellar Living; Lakewood (CO); On-site; USD 21,000 - 39,000; Part time

Job summary

Stellar Living is seeking a Move-In Coordinator in Colorado to guide new residents from planning through move-in. You will manage measurements, layouts, and move-in logistics, coordinating with movers, real estate partners, and utility services to ensure a smooth transition into their new home.

You will also foster a welcoming community by greeting residents, coordinating events, and supporting ongoing communications.

Qualifications

• Excellent organization and attention to detail.
• Strong relationship-building to support residents.
• Ability to juggle multiple priorities with a positive attitude.

Responsibilities

• Create exceptional move-in experiences by assisting with measurements, layouts, and move-in planning.
• Coordinate movers and transportation to ensure a seamless transition.
• Assist with home sales and downsizing needs alongside real estate professionals.
• Support residents with address changes, utilities, and relocation details.
• Order welcome gifts and personally greet new residents with keys.
• Introduce residents to neighbors and community life from day one.
• Conduct home and model apartment inspections to maintain curb appeal and readiness.
• Maintain daily lead follow-up, tours, deposits, and follow-up communications.
• Update vacancy boards, calendars, and marketing collateral.

Skills

Highly organized

Relationship building

Multi-tasking

Professional communication

Reliability

Problem solving

Job description

Part-Time (4 days/;week)

The Welcome Wagon, Problem Solver, and Community Connector

Are you the kind of person who loves helping others, thrives on organization, and can make moving feel less stressful and a lot more exciting? As ourMove-In Coordinator, you'll be the friendly face that guides new residents from "I'm moving" to "I'm home."

What You'll Do

Create Exceptional Move-In Experiences

• Help future residents with furniture measurements, apartment layouts, and move-in planning.
• Coordinate movers, delivery services, and transportation to ensure a seamless transition.
• Work alongside real estate professionals to assist with home sales and downsizing needs.
• Support residents with address changes, utility cancellations, physician notifications, and other relocation details.
• Order thoughtful move-in gifts and personally welcome new residents with their keys.
• Introduce residents to neighbors, team members, and community life from day one.

Be the Community Connection Expert

• Make home visits and personally deliver information, brochures, and follow-up materials.
• Plan and coordinate special events for depositors and waitlist members.
• Assist with tours and help prospective residents envision their future home.
• Maintain a warm, welcoming environment for every visitor, resident, and family member.

Keep the Sales & Marketing Engine Running

• Manage daily lead follow-up activities, tours, deposits, and home visits through our lead management system.
• Print and distribute daily task sheets and track all prospect activity.
• Ensure continuous coverage of incoming inquiries, tours, and after-hours communication.
• Maintain marketing collateral, leasing packets, floor plans, calendars, and presentation materials.

Master the Details

• Complete move-in paperwork and communicate move-in schedules to all departments.
• Prepare daily updates on tours, move-ins, move-outs, and available inventory.
• Generate weekly marketing and deposit reports along with other required corporate reporting.
• Update vacancy boards, unit status boards, and phone extension directories.
• Inspect apartments before move-in to ensure they are clean, welcoming, and move-in ready.
• Conduct daily building and model apartment inspections to maintain outstanding curb appeal and tour readiness.

What Makes You Great

• You're highly organized and never let details slip through the cracks.
• You genuinely enjoy building relationships and helping people through major life transitions.
• You're comfortable juggling multiple priorities while maintaining a positive attitude.
• You communicate professionally and compassionately with residents, families, vendors, and team members.
• You bring flexibility, reliability, and a strong work ethic to every day.
• You're a proactive problem-solver who can think on your feet and adapt quickly.

Why You'll Love This Role

Every day brings a new opportunity to make someone's transition easier, create meaningful connections, and help people feel truly at home. If you enjoy event planning, relationship building, organization, and creating memorable first impressions, this may be the perfect role for you.

In this position, you're not just coordinating moves... you're helping people start their next chapter.