MOU Agreement Planner

City of New York; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

The City of New York, Department of Transportation, seeks a detail-oriented planner to coordinate MOUs and related agreements for the DOT capital program and interagency initiatives, primarily with the MTA. The role involves guiding documents from initial discussion through execution, aligning responsibilities, funding, and maintenance obligations.

Under supervision, you will work with DOT planning, engineering, budget, and legal teams, moving projects forward and refining processes to improve

Qualifications

• Master's degree or higher in a relevant field as listed.
• Experience coordinating MOUs or interagency agreements is preferred.
• Experience with transportation planning, budget, and legal coordination is beneficial.

Responsibilities

• Coordinate preparation and review of MOUs and related agreements with DOT divisions, Legal Affairs, and partner agencies.
• Gather and synthesize project information to define agency responsibilities, funding, schedules, and maintenance obligations.
• Prepare draft agreement language, materials, and briefing documents in coordination with staff and legal counsel.
• Organize interagency meetings, document decisions, and follow up on outstanding issues.
• Review project scopes, cost estimates, and documents to identify issues requiring clarification or agreement.
• Maintain a centralized inventory of proposed and executed agreements with status and deadlines.
• Identify delays and policy/funding/operational issues; develop recommendations for leadership decisions.
• Track implementation of agreements and coordinate amendments as needed.
• Develop templates, procedures, and tracking tools to improve consistency and turnaround times.
• Perform related planning, research, analysis, and coordination duties.

Skills

MOU coordination

Interagency coordination

Policy & funding tracking

Draft language & briefing

Meeting facilitation

Education

Master's degree in transportation engineering, mathematics, urban planning, architecture, landscape architecture, urban studies, or related fields

Baccalaureate degree in engineering + 1 year relevant experience

Baccalaureate degree + 2 years relevant experience

Associate degree or 60 credits + 4 years relevant experience

High school diploma + 6 years relevant experience

Job description

• Job Category: Engineering, Architecture, & Planning
• Salary Band: $90,000 to $100,000
• Compensation: USD 78,740 - USD 90,551

Job Description

The New York City Department of Transportation (DOT) works to improve the safety, accessibility, and reliability of the City’s transportation network and maintain the infrastructure that supports New Yorkers every day.

The Division of Budget, Capital Program Management seeks a detail-oriented planner to coordinate the development, review, execution, and implementation of memoranda of understanding (MOUs) and related agreements supporting DOT’s capital program and interagency initiatives. More specifically, the agreements the planner will be working to develop and execute will primarily be between DOT and the Metropolitan Transportation Authority (MTA) in which proposed MTA facilities impact the public right-of-way. These projects and initiatives could include, but are not limited to, the MTA Fast Forward Plan for station accessibility through ADA upgrades (e.g., installation of elevators); the development of the Interborough Express (IBX) light rail line and associated stations throughout Brooklyn and Queens; and various efforts to address flooding of the subway system.

Under the direction of division leadership, the selected candidate will work closely with DOT’s planning, engineering, operations, budget, and legal teams, as well as partner agencies, to establish clear responsibilities for project delivery, funding, asset ownership, operations, and maintenance. The candidate will help move agreements from initial discussion through execution, identify and resolve outstanding issues, and track commitments necessary to advance projects. This position will initially be part of BCPM helping craft the agreements and framework, but later transition to the Franchises team to work directly on MTA projects.

Responsibilities

Responsibilities will include:

• Coordinate the preparation and review of MOUs and related agreements with DOT divisions, Legal Affairs, and partner agencies.
• Gather and synthesize project information to help define agency responsibilities, funding commitments, implementation schedules, and ongoing maintenance obligations.
• Prepare draft agreement language, supporting materials, correspondence, and briefing documents in coordination with technical staff and legal counsel.
• Organize interagency meetings, document decisions and outstanding issues, and follow up with responsible parties to advance agreements.
• Review project scopes, plans, cost estimates, and other supporting documents to identify issues requiring clarification or agreement.
• Maintain a centralized inventory of proposed and executed agreements, including their status, key commitments, responsible parties, deadlines, and renewal or amendment needs.
• Identify delays and unresolved policy, funding, or operational issues; develop recommendations and elevate matters requiring leadership decisions.
• Track implementation of executed agreements and coordinate amendments as project scopes or agency responsibilities change.
• Develop standard templates, review procedures, and tracking tools to improve consistency and reduce turnaround times.
• Perform related planning, research, analysis, and coordination duties as assigned.

*IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF TRANSPORTATION SPECIALIST, OR BE REACHABLE ON THE MOST CURRENT TRANSPORTATION SPECIALIST EXAM LIST*

TRANSPORTATION SPECIALIST - 22316

Qualifications

• 1. A master's degree in transportation engineering, mathematics, urban planning, architecture, landscape architecture, urban studies, or related physical and social science fields; or
• 2. A baccalaureate degree in engineering from an accredited college and one year of full-time satisfactory experience performing technical work on roadway transportation and traffic studies and area-wide traffic programs; or
• 3. A baccalaureate degree from an accredited college and two years of full-time satisfactory experience as described in "2" above; or
• 4. An associate degree or completion of 60 semester credits from an accredited college and four years of full-time satisfactory experience as described in "2" above; or
• 5. A four-year high school diploma or its educational equivalent and six years of full-time satisfactory experience as described in "2" above.

SPECIAL NOTE:

In addition to meeting the minimum Qualification Requirements above:

To be assigned to Assignment Level II, the candidate must have an additional year of experience as described in the "Qualification Requirements" listed under "2" above.

To be assigned to Assignment Level III, the candidate must have an additional two years of experience as described in the "Qualification Requirements" listed under "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.