MOU Agreement Planner

New York City Department of Transportation; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

New York City Department of Transportation is seeking a Community Coordinator to support the Division of Budget, Capital Program Management in coordinating MOUs and related agreements with DOT divisions and partner agencies.

The role involves gathering project information, drafting language, organizing interagency meetings, and maintaining a clear inventory of commitments while ensuring timely progress on capital projects such as ADA upgrades and interagency rail initiatives.

Qualifications

• A bachelor’s degree from an accredited college and two years of experience in community work or community centered activities related to the duties described.
• High school graduation or equivalent and six years of experience in community work or community centered activities related to the duties described.
• Education and/or experience equivalent to the above; however, all candidates must have at least one year of experience described in item 1.

Responsibilities

• Coordinate the preparation and review of MOUs and related agreements with DOT divisions, Legal Affairs, and partner agencies.
• Gather and synthesize project information to define agency responsibilities, funding commitments, schedules, and maintenance obligations.
• Prepare draft agreement language, supporting materials, correspondence, and briefing documents with technical staff and legal counsel.
• Organize interagency meetings, document decisions and outstanding issues, and follow up with responsible parties to advance agreements.
• Review project scopes, plans, cost estimates, and other documents to identify issues needing clarification or agreement.
• Maintain a centralized inventory of proposed and executed agreements with status, commitments, deadlines, and renewal needs.
• Identify delays and unresolved policy, funding, or operational issues; develop recommendations and elevate matters requiring leadership decisions.
• Track implementation of executed agreements and coordinate amendments as project scopes or responsibilities change.
• Develop standard templates, review procedures, and tracking tools to improve consistency and reduce turnaround times.
• Perform related planning, research, analysis, and coordination duties as assigned.

Skills

Community work

Education

Bachelor's degree

High school diploma

Education/experience equivalence

Job description

COMMUNITY COORDINATOR - 56058

The New York City Department of Transportation (DOT) works to improve the safety, accessibility, and reliability of the City's transportation network and maintain the infrastructure that supports New Yorkers every day.

The Division of Budget, Capital Program Management seeks a detail-oriented planner to coordinate the development, review, execution, and implementation of memoranda of understanding (MOUs) and related agreements supporting DOT's capital program and interagency initiatives. More specifically, the agreements the planner will be working to develop and execute will primarily be between DOT and the Metropolitan Transportation Authority (MTA) in which proposed MTA facilities impact the public right-of-way. These projects and initiatives could include, but are not limited to, the MTA Fast Forward Plan for station accessibility through ADA upgrades (e.g., installation of elevators); the development of the Interborough Express (IBX) light rail line and associated stations throughout Brooklyn and Queens; and various efforts to address flooding of the subway system.

Under the direction of division leadership, the selected candidate will work closely with DOT's planning, engineering, operations, budget, and legal teams, as well as partner agencies, to establish clear responsibilities for project delivery, funding, asset ownership, operations, and maintenance. The candidate will help move agreements from initial discussion through execution, identify and resolve outstanding issues, and track commitments necessary to advance projects. This position will initially be part of BCPM helping craft the agreements and framework, but later transition to the Franchises team to work directly on MTA projects.

Responsibilities

• Coordinate the preparation and review of MOUs and related agreements with DOT divisions, Legal Affairs, and partner agencies.
• Gather and synthesize project information to help define agency responsibilities, funding commitments, implementation schedules, and ongoing maintenance obligations.
• Prepare draft agreement language, supporting materials, correspondence, and briefing documents in coordination with technical staff and legal counsel.
• Organize interagency meetings, document decisions and outstanding issues, and follow up with responsible parties to advance agreements.
• Review project scopes, plans, cost estimates, and other supporting documents to identify issues requiring clarification or agreement.
• Maintain a centralized inventory of proposed and executed agreements, including their status, key commitments, responsible parties, deadlines, and renewal or amendment needs.
• Identify delays and unresolved policy, funding, or operational issues; develop recommendations and elevate matters requiring leadership decisions.
• Track implementation of executed agreements and coordinate amendments as project scopes or agency responsibilities change.
• Develop standard templates, review procedures, and tracking tools to improve consistency and reduce turnaround times.
• Perform related planning, research, analysis, and coordination duties as assigned.

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.