Mortgage Document Coordinator

Valley Bank; Wayne (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

Valley Bank is seeking a detail-oriented mortgage servicing professional to review and correct loan data in MISER and coordinate documentation for investors and custodians in Wayne, NJ.

The role requires strong multitasking, excellent communication skills, and the ability to work independently or in a team, with attention to deadlines and numerical accuracy. Experience with mortgage filings and reporting is preferred.

Qualifications

• High school diploma or GED required.
• Mortgage-related experience preferred (3+ years).
• Strong multitasking and attention to detail essential.

Responsibilities

• Review loans for accuracy in MISER within prescribed timeframes.
• Make changes to MISER with supporting documentation; liaise with investors.
• Ensure filing of original loan docs (Note, Mortgage, Title policy, assignments).
• Follow up on corrective documentation with borrowers or settlement agents.
• Submit Post Funding Audit requests to Fannie, Freddie, or PMI within deadlines.
• Interview borrowers for modifications, assumptions, or re-amortizations; review submission packages and communicate missing documents.
• Prepare and submit packages to Mortgage Servicing Manager for review and approval or counter-offer.
• Ensure finalized documentation is retained or delivered to Custodians for GSEs.
• Assist with external home equity subordination requests.
• Prepare daily, weekly, and monthly reports.

Skills

Multi-tasking

Attention to detail

Independent & team

Communication

Analytical thinking

Numerical accuracy

Verbal/written communication

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Access

Job description

Responsibilities Include But Are Not Limited To

• Review new loans passed from the Mortgage Department's loan origination system to MISER for accuracy of information within prescribed timeframes after loan boarding.
• Make changes to MISER as needed and as supported by the original loan documentation. Interacts with investors ensuring documentation is correct and complete.
• Ensure proper follow-up and filing of original loan documents, Note, recorded Mortgage, Title Policy and Assignments, within the prescribed timeframes to complete the Collateral files.
• Assist with the follow-up on corrective documentation sent to borrowers and/or settlement agents.
• Receive, prepare and submit Post Funding Audit requests to Fannie and/or Freddie Mac and PMI companies within the prescribed timeframes.
• Interview borrowers who are applying for a modification, assumption, re-amortization, or partial release of an existing first residential mortgage loan.
  • Review the submission package to ensure completeness, viability and compliance with established guidelines. Communicate with borrowers whose packages are incomplete and secure the missing documentation.
  • Prepare and submit packages to the Mortgage Servicing Manager for review and approval, denial or counter-offer. Preparation of documentation supporting management's decision.
  • Ensure finalized documentation is retained in loan files or delivered timely to Custodians for GSE's.
• Assist with the preparation and submission of external home equity subordination requests.
• Assist in the preparation of daily, weekly and monthly reports.
  

Required Skills

• High ability to multi-task and prioritize workflow and assignments.
• High accuracy with attention to detail and meeting deadlines.
• Ability to work independently and in a team environment.
• Effective verbal and written communication skills.
• Ability to comprehend, analyze and explain all aspects of a customer's request.
• Ability to perform mathematical calculations and working accurately with numbers.
• Knowledge of Microsoft Word, Excel and Access.

Required Experience

• High School Diploma or GED and a minimum of three years' mortgage related experience.