Monthly and Special Gifts Assistant

instituteforjustice; Arlington (VA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Core hours 10am-4pm

Health insurance (IJ pays 100%)

Disability and life insurance

HSA contributions

401(k) with employer matches

Casual dress code

Generous PTO and holidays

Job summary

Institute for Justice in Arlington, VA seeks an Assistant-level development associate to manage donor records, process donations, and support the monthly giving and special gifts programs.

You will work with IJ's Finance and Development teams, ensure accurate data entry in Salesforce, generate acknowledgments, and help execute the annual calendar and donor communications, with a hybrid schedule and core hours from 10am to 4pm.

Qualifications

• 0-2 years of experience in a professional office setting.
• Strong attention to detail.
• Ability to independently manage multiple projects and deadlines.
• Interpersonal skills and capacity to work with different teams.
• Discretion handling confidential information.
• Entrepreneurial spirit and initiative to fill gaps in operations.
• Ability to troubleshoot unexpected errors.
• Proficiency with Microsoft Word and Excel.
• Commitment to producing error-free work.

Responsibilities

• Process donations for the special gifts program and update Salesforce records.
• Generate acknowledgement letters with varied documentation as needed.
• Coordinate monthly reconciliation changes with IJ Finance.
• Assist with online gift disbursement portals and ACH applications.
• Contribute to cultivation strategies and yearly program calendar.
• Support end-of-year donor statements and other mailings.
• Log donor correspondence and maintain clean data on records.

Skills

Attention to detail

Multitasking

Communication skills

Discretion with confidential info

Team collaboration

Problem solving

Microsoft Word

Microsoft Excel

Independent project management

Tools

Salesforce

CRM software

Job description

Responsibilities

• Process donations for the special gifts program and assist with the monthly giving program by creating and updating donation records in Salesforce.
• Generate letters of acknowledgement for each program, which have varied needs and can require different documentation.
• Coordinate with IJ’s Finance team to process any necessary changes during the monthly reconciliation process.
• Assist with the administration of online third-party gift disbursement portals by vetting new platforms and creating profiles where appropriate, maintaining compliance, and completing ACH applications when needed.
• Provide input on cultivation strategies for each program, and work with the program’s manager to outline the calendar for the year and ensure plans are executed.
• Assist in the end-of-year statement mailing for monthly donors and provide general assistance for other in-house Development mailings throughout the year.
• Log correspondence with donors, ensure any necessary follow-up occurs, and maintain clean data by making coding updates on individual records.

Required Skills

• 0-2 years of experience working in a professional office setting
• Strong attention to detail
• Proven ability to independently manage multiple projects and deadlines
• Interpersonal skills, capacity to work effectively with different teams and team members
• Ability to manage confidential information with discretion
• Entrepreneurial spirit, enthusiasm for taking on varied projects and identifying and filling potential gaps in each program’s operations
• Ability to troubleshoot unexpected errors that arise
• Proficiency with Microsoft Office tools (particularly Word and Excel)
• A commitment to producing error-free work

Preferred Qualifications

• Salesforce or similar CRM experience preferred
• Donation entry or nonprofit experience

Benefits

• Hybrid work schedule
• Flexible work hours with our core business hours of 10am and 4pm
• Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)
• Free Short-Term Disability, Long-Term Disability, and Life insurance plans
• HSA employer contributions
• 401(k) with employer matches
• Smart casual dress code with casual Fridays
• Generous PTO package of accruing sick and vacation hours in addition to a paid personal day and floating and traditional holidays

To learn more about our culture and benefits, visit our Working at IJ page. No phone calls please.

IJ is an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position is posted at the Assistant level with a salary range of $50,000-$55,000.