Middle School Building Secretary

Paw Paw Public Schools; Paw Paw Township (MI); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Paid Sick Leave

Paid Personal Business Days

Paid Holidays

Health Insurance or Cash-In-Lieu

Job summary

Paw Paw Public Schools is seeking a full-time Secretarial professional for the Middle School to handle reception, phones, mail, and inquiries. You will maintain records, prepare deposits, and coordinate meetings, while ensuring confidentiality and strong organizational skills are applied daily. Primary hours are 7:00 a.m.

to 3:00 p.m. with an initial starting wage of $17.13 per hour, commensurate with experience and benefits including sick leave, personal days, holidays, and health options.

Qualifications

• High school diploma required.
• Excellent spoken and written English skills.
• Accurate typing (45 wpm) and proficient in MS Office/Google apps.
• Ability to learn software used in the office and maintain confidentiality.
• Strong organization and multitasking in high‑stress situations.

Responsibilities

• Greet visitors and manage phones, mail, and inquiries.
• Maintain files, create documents and reports, and deposits for accounts.
• Coordinate meetings and facility needs for events.
• Track attendance, payroll time, and staff absences.
• Enter data in PowerSchool SIS and communicate information to staff.

Skills

English proficiency

Confidentiality

Organizational skills

Multitasking under pressure

Interpersonal communication

Education

High School diploma

Tools

Microsoft Office

Google applications

PowerSchool SIS

Job description

Title: Secretary

Job Location: Middle School

Reports to: Middle School Principal

Job Type: Full Time/Non-Exempt

Position Qualifications:

• High School diploma
• Highly proficient in spoken and written English language
• Accurate and above average typing skills (45 words per minute and over)
• Must be proficient in all aspects of Microsoft Office and Google
• applications
• Ability to efficiently learn and adapt to software/computer programs used
• in the office
• Trustworthy and able to maintain strict confidentiality
• Pleasant personality
• Understand the diverse needs of students and the ability to work with
• them
• Ability to work cooperatively with teachers, staff, parents, and students
• Good organizational skills and strong decision-making skills
• Ability to perform multiple tasks in high-stress situations
• Office experience of three (3) years preferred

Job Description:

• Responsible for handling office reception and administration duties,
• including greeting guests, answering phones, taking messages,
• sorting/distributing mail, and answering student and parent inquiries
• Maintain office organization, maintain files, create documents, reports,
• and forms.
• Prepare all deposits for general accounts and trust and agency accounts.
• Coordinate meetings amongst staff, administrators, and the community.
• Coordinate facility requirements for events and managed staff alarm codes, including assigning, updating, and disabling.
• Track staff absences, verified through Red Rover, and assisted in
• confirming timesheets, personal business days, and absences for payroll.
• Maintain and update school information on district websites and social
• media platforms.
• Conduct precise data entry in PowerSchool SIS, updating student
• information and generating necessary reports.
• Gather and store all student records and files that are required to be
• retained per the State of Michigan record retention law.
• Prepared online paperless permission forms in PowerSchool SIS and
• organized the data to communicate necessary information to staff
• members.
• Dispense medication to students.
• Other duties as assigned by administrators.

Salary/Benefits: Starting at $17.13 per hour; commensurate with experience

• Paid Sick Leave
• Paid Personal Business Days
• Paid Holidays
• Health Insurance or Cash-In-Lieu

Days/Hours: School Calendar; 7:00 a.m. – 3:00 p.m. (includes a 30-minute unpaid lunch)

Start Date: December 2026

STATEMENT OF NON-DISCRIMINATION: It is the policy of the Paw Paw Public School District that no

discriminatory practices based on race, color, religion, national origin, sex, age, height, weight, marital

status, disability, genetic information or any other status covered by federal, state, or local law be allowed

during any program, activity, service, or in employment. Inquiries regarding the non-discrimination policies

should be directed to the Executive Director of Business Operations or Director of Curriculum/Instruction

and State/Federal Programs, 119 Johnson Rd., Paw Paw, MI 49079, 1-269-415-5200.