Mid Administrative Specialist

Bering Straits Native Corporation; Quantico (VA); On-site; USD 52,000 - 78,000; Full time

Job summary

Arcticom, LLC in Quantico, VA is seeking a Mid Administrative Specialist to manage program tasks and maintain communications with the Government. The role requires ensuring subcontractor compliance, reviewing invoices and expenses, and supporting monthly status reports while handling routine office duties.

The position emphasizes MS Office proficiency, attention to detail, and the ability to operate within a government contracting environment. Office hours are Monday through Friday.

Qualifications

• Education: High School diploma.
• At least five years' experience in the specific field.
• Fluent with Microsoft Office Suite including Word, Excel, Power Point, Teams and MS Project.
• Direct experience testing, evaluating, and operating and/or maintaining aviation or ground command and control (C2), weapons, or information exchange systems.

Responsibilities

• Plan and monitor the execution of all program tasks.
• Maintain regular communication to keep the Government apprised of all program issues and status.
• Accountable for ensuring all sub-contractors are compliant with the terms and conditions of the contract. Ensure all CDRL items are high quality and delivered on time.
• Review expense reports to meet the Joint Travel Regulations (JTR) Guidelines.
• Review invoices for accuracy and to meet Contract requirements.
• Assist with developing Monthly Status Reports.

Skills

Microsoft Office

Word

Excel

PowerPoint

Teams

MS Project

Security clearance

Education

HS Diploma

Job description

About Arcticom, LLC

Arcticom, LLC provides network and systems administration, enterprise architecture and resource planning, certification and accreditation, software design, programming, maintenance of telecommunications and land mobile radio equipment and systems, help desk support and IT transformation services among other services.

About this position: Mid Administrative Specialist

Location - Quantico, VA

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via email or phone within ten business days regarding application status.

Essential Duties & Responsibilities

• Plan and monitor the execution of all program tasks
• Maintain regular communication to keep the Government apprised of all program issues and status
• Accountable for ensuring all sub-contractors are compliant with the terms and conditions of the contract. Ensure all Contact Data Requirements List (CDRL) items are high quality and delivered on time
• Review expense reports to meet the Joint Travel Regulations (JTR) Guidelines
• Review invoices for accuracy and to meet Contract requirements
• Assist with developing Monthly Status Reports

Required (Minimum Necessary) Qualifications

• Education Requirements: High School diploma
• Level of Experience Requirements: At least five years' experience in the specific field
• Must be fluent with the Microsoft Office Suite including Word, Excel, Power Point, Teams and MS Project
• Must have previous direct experience testing, evaluating, and operating and/or maintaining aviation or ground command and control (C2), weapons, or information exchange systems

Knowledge, Skills, Abilities, and Other Characteristics

• Active SECRET security clearance preferred but not required
• Preferred N/A

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and telephone system. The work described herein is primarily a modern office setting. There is no travel anticipated for this position.

Office Schedule and Flexibility: Monday - Friday 8AM - 5PM (ET)

Supervisory Responsibilities

This position not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

This position is not subject to federal requirements regarding Department of Transportation 'safety-sensitive' functions.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.

All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.