Merchandising Sample Coordinator

ALO; Beverly Hills (CA); On-site; USD 60,000 - 81,000; Full time

Job summary

ALO is seeking a Sample Coordinator in Beverly Hills, CA to oversee sample logistics and CAD work for seasonal collections. You will organize samples across up to eight seasons, maintain the merchandise room, and facilitate cross-functional sample sharing and approvals for meetings and shoots.

You will also support the look book process by preparing outfits, documenting changes, and ensuring style and color accuracy in CAD pages and the look book. Attention to detail and teamwork are essential.

Qualifications

• Effective time management and organizational skills are essential.
• Attention to detail is critical for managing samples and CAD pages.
• Strong communication and teamwork are required to support cross-functional teams.
• Process-driven with ability to create and follow workflows.

Responsibilities

• Organize and manage all samples across multiple seasons (up to 8) including men’s, women’s, and accessories.
• Maintain samples in merchandise room and track with check-out/check-in system.
• Coordinate sample availability for meetings and shoots; communicate changes to teams.
• Lead CAD work pages for multiple teams and manage seasonal binders.
• Assist in Look Book shoots by organizing outfits and ensuring accuracy in the book.

Skills

Effective time management

Excellent attention to detail

Organizing and operational skills

Team player

Process driven

Communicate effectively

Tools

Excel

Illustrator CAD work

Job description

WHY JOIN ALO?

Mindful movement. It’s at the core of why we do what we do at ALO—it’s our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives and their communities better. That’s the real meaning of studio-to-street: taking the consciousness from practice on the mat and putting it into practice in life.

OVERVIEW

The Sample Coordinator role is at the heart center, ensuring all meetings, photoshoots and assets best represent ALO’s excellence. In this role you will be the Sample Style Expert. Your keen attention to detail will allow you to guide others when samples are being used cross-functionally.

RESPONSIBILITIES

• SAMPLES
  
  
  
  • Organize and manage all samples across multiple seasons, up to 8 seasons at one time (men’s, women’s, accessories)
  
  
  • Maintain samples in merchandise room
  
  
  • Facilitate samples being borrowed between departments and outside sales representatives/ check- out, check-in system.
  
  
  • Coordinate dates to ensure samples are available for key meetings and shoots in advance of meeting date
  
  
  • Communicate to cross-functional teams the differences between SMS and production via change log
  
  
  • Coordinate with technical design team to borrow proto or fit samples accordingly.
  
  
  
  


• STYLE OUT – IN-LINE AND SPECIAL PROJECTS
  
  
  
  • Provide samples in delivery order for styleout
  
  
  • Provide ETA and status of late SMS
  
  
  • Make callouts of spec / color updates from SMS to production.
  
  
  • Prevent using styles that photo team will not be able to retouch
  
  
  • Assist in creating outfits for lookbook – men’s, women’s and accessories
  
  
  • Take notes as necessary and issue recaps
  
  
  • Organize samples daily
  
  
  • Ensure style number, descriptions, color, and fit are accurate in the book
  
  
  
  


• LOOK BOOK SHOOT
  
  
  
  • Assist in organizing/packing samples in shot list order for photoshoot as necessary
  
  
  • Assist on site at photoshoot/Travel Required to make callouts on outfits and SMS
  
  
  • Reorganize samples daily depending on shotlist for the day
  
  
  • Ensure models are dressed properly in a timely manner and are ready for shot
  
  
  • Create shotlist book (CAD work required)
  
  
  • Study the shot list and compare it to the book to ensure everything lines up
  
  
  
  


• BUSINESS ALIGNMENT/ MERCH/BUY AND SALES MEETINGS
  
  
  
  • Manage Sample handover from Product development to Merchandising
  
  
  • Order additional samples needed for efficient meetings and if/when logos change location
  
  
  • Create large CADS of missing samples
  
  
  • Assist during presentation by hanging, disassembling samples and note taking
  
  
  
  


• CAD work Responsibilities:
  
  
  
  • Create CAD pages for multiple teams/teammates at a fast pace, and often under tight timelines
  
  
  • CAD pages consist of, but not limited to: Category pages per season, Photo shoot look books
  
  
  • Create Alo Exclusive CADs
  
  
  • Manage Adds and Drops on existing CADS as they occur
  
  
  • Manage Seasonal binders
  
  
  • Create visual seasonal tools to help guide cross-functional teams
  
  
  
  

QUALIFICATIONS

• Effective time management


• Excellent attention to detail


• Organizing and operational skills


• Team player


• Process driven and ability to create process


• Communicate effectively


• Ability to manage own time


• Illustrator CAD work required


• Excel

The base salary for this position is $70,304 per year which represents the current base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.

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