Merchandising Executive Assistant

Burton; Burlington (VT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Paid time off

Discounted season pass

Job summary

Burton in Burlington, VT, is recruiting for a Merchandising Executive Assistant to provide high-level administrative support to the CEO and merchandising leadership. The role blends calendar management, project coordination, and cross-functional collaboration in a fast-paced global environment.

Ideal candidates have 5+ years in executive support or project coordination, experience in merchandising or GTM leadership, and a strong sense of discretion.

Qualifications

• 5+ years in executive support or project coordination.
• Experience in merchandising or Go-To-Market leadership environment.
• Ability to manage complex calendars and coordinate across functions.
• Strong discretion with confidential information and sensitive material.

Responsibilities

• Support the CEO and Merchandising leadership with admin and calendar management.
• Lead project coordination for strategic initiatives with timelines.
• Coordinate domestic and international travel and expenses, and manage budgets.
• Organize leadership meetings globally and track action items.
• Draft communications and maintain cross-functional collaboration.

Skills

Executive support

Project coordination

Calendar management

Travel coordination

Budget tracking

Job description

The Breakdown:

The Merchandising Executive Assistant is a key role responsible for providing seamless support to the CM e O and the Merchandising leadership team. This position combines high-level administrative support with project management responsibilities, ensuring the smooth execution and operation of daily activities, key initiatives, and strategic projects across the merchandising function as well as the Go to Market leadership team. If you are organized, proactive, and experienced in handling complex calendars, managing project timelines, coordinating with cross-functional teams, and supporting the CM e O in achieving strategic objectives, this may be the role for you!

Key Responsibilities:

1.CM e O Support and Administrative Management (~30%)

• Calendar & Meeting Coordination: Manage the CM e O's calendar, scheduling high-priority meetings, coordinating with internal and external stakeholders, and optimizing time management.
• Meeting Preparation & Minutes: Prepare agendas, take comprehensive minutes, track action items, and ensure follow-up for CM e O-led meetings.
• Travel & Expenses: Coordinate domestic and international travel, manage itineraries, and ensure efficient travel logistics. Process expenses accurately and in a timely manner.
• Budget Management: Ensure merchandising's expenses are maintained within budget and submit quarterly variance reports.
• Communication: Act as a point of contact on behalf of the CM e O, drafting communications and managing incoming correspondence with professionalism and discretion.

2. Project Management for Key CM e O Initiatives (~45%)

• Project Coordination: Support the CM e O in managing and tracking the progress of strategic projects.
• Timeline Management: Develop and monitor project timelines, identify milestones, and ensure deadlines are met.
• Cross-functional Collaboration: Liaise with internal stakeholders across teams to gather updates, track progress, and resolve issues impacting project success.
• Status Reporting: Provide regular updates to the CM e O on project progress, risks, and dependencies, supporting informed decision-making.

3. Merchandising and GTM Leadership Team Support (~25%)

• Meeting Coordination & Documentation: Organize and manage leadership team meetings (global and global+regional), take minutes, and ensure timely follow-up on key actions.
• Special Projects: Assist in the execution of cross-functional projects, as requested by the leadership team, acting as a reliable point of support and coordination.

Qualifications:

• Experience: 5+ years in executive support, project coordination, or a similar role, within merchandising or a dynamic, global environment.

Competencies:

• Proactive Problem Solver: Ability to anticipate needs, identify challenges, and develop solutions independently.
• Adaptable: Comfortable with ambiguity and able to adjust to changing priorities in a fast-paced environment.
• Confidentiality: Strong commitment to maintaining confidentiality and handling sensitive information with discretion.
• Collaborative Team Player: Works effectively across departments and builds strong relationships with stakeholders at all levels.

This role is ideal for an organized and detail-oriented team player looking to play a pivotal role within a high-performing global merchandising team, while being the critical right hand to the CM e O. Given the vast exposure of this role, it is a great jumping off point into one of the many go-to-market functions, including merchandising, commercial, marketing and product.

Additional Position Details:

• This position is in a typical, stationary office setting. Over 80% of the day will be spent seated (and/or at a stand-up desk).
• This is an on-site role, based in Burlington, VT. Expectations for time on-site are aligned with the company's Stance on Remote Roles. We will offer relocation assistance to move to Vermont to any candidate who is hired.
• The position requires minimal travel to assigned/supported offices, stores and/or other company locations.
• This is an exempt/salaried year-round position.

More Info to Seal the Deal:

Burton's benefits package includes health insurance (medical, dental and vision), life insurance (company paid), flex spending, short- and long-term disability insurance (company paid), great parental benefits, 401k plan with company match, and paid time-off. Other perks include a discounted season pass, free lessons, product discounts, free demo equipment, ride days, casual work environment, and many more

The hiring range for this role is $70,000-$90,000, depending on relevant experience and/or education, specific skills, function, and available budget. Please note that the range details above reflect the base pay only and does not include any potential bonus and other benefits that we offer.