MERCHANDISING & DESIGN ASSISTANT

Carla Rockmore Designs; Dallas (TX); On-site; USD 40,000 - 55,000; Part time

Job summary

A dynamic creative agency in Dallas is seeking a Merchandising & Design Assistant to support design and product development. The ideal candidate will have at least 5-7 years of experience, strong communication skills, and proficiency in Adobe software. You will work closely with fashion teams to manage schedules, research trends, and enhance the collaborative design process. This position offers a unique opportunity in the fashion industry with hands-on experience and growth potential.

Qualifications

• Minimum 5-7 years of relevant merchandising and/or design experience.
• Meticulous note taker; solutions-oriented; calm under tight timelines.
• Passion for fashion and design with a strong eye for detail.
• Proficiency in design software: Illustrator and Photoshop.
• Excellent organizational and multitasking abilities; strong communication.

Responsibilities

• Research trends and materials for design.
• Manage timelines and ensure all projects stay on schedule.
• Attend meetings and capture notes and action items.
• Maintain design calendars, milestones, fittings, shoots, and approvals.
• Attend meetings, take notes, track actions, and provide task follow-up.
• Coordinate communications with suppliers; track requests, shipments, and risks.
• Organize files, boards, and trackers for cross-team visibility; build fittings checklists.

Skills

Detail-oriented

Strong communication skills

Organizational skills

Collaboration

Proactive

Creative thinking

Tools

Adobe Illustrator

Photoshop

Job description

Carla Rockmore is a dynamic and innovative company operating at the intersection of content creation, social media, design, and technology. We deliver creative, unique, and exceptional content while stimulating engagement in an ever-changing media and digital landscape. As a forward-thinking organization, we are committed to pushing boundaries, fostering creativity, and leveraging the latest advancements to stay ahead in the rapidly evolving media and technology sectors. Currently, Carla Rockmore has 2.7M+ followers across her social platforms.

MERCHANDISING & DESIGN ASSISTANT

Role Overview

Dallas-based role for a highly organized, detail-oriented creative with strong communication skills who thrives in a fast-paced fashion environment. Acts as an organizational anchor and thinking partner while enabling fast, front-line decision-making with external design and buying teams for core retail partner QVC.

Design & Product Development

• Research trends, materials, trims, and competitive landscape.
• Create and organize mood boards, sketches, and design concepts.
• Assist in the design and development of new clothing and accessories styles.
• Prepare the full line for showroom and buyer presentations, including steaming, ensuring all samples are accounted for and properly displayed.
• Review and organize designer notes, ensuring accurate product details and talking points.
• Support showroom setup and presentation flow to ensure a polished, brand-aligned experience for buyers.
• Support on‑air preparation including working with producers to ensure on‑air product is presented correctly, drafting design points / scripts and preparing all items for shows.

Development Calendars & Scheduling

• Manage a full service calendar from concept to delivery of final product.
• Manage timelines and deadlines to keep all projects on schedule.
• Own master calendars (design milestones, fittings, sample arrivals, shoots, reviews).
• Ensure Founder / Creative Director availability is aligned for key decision points and approvals.
• Maintain organized inventory of design materials, samples, and prototypes.
• Coordinate and manage all fittings (scheduling, prep, on‑set support, note capture, follow‑ups).
• Work directly with the Founder / Creative Director and internal team to prepare all samples and outfits for photoshoots.

Meetings, Notes & Action Tracking

• Attend relevant meetings; take detailed notes, capture decisions, and track action items to closure.
• Provide administrative support for design-related tasks, including scheduling and project tracking.

Communications & Decision Flow

• Serve as an organized “first-pass” filter and sounding board—without becoming a bottleneck.
• Keep Founder / Creative Director up-to-date across departments in a timely, concise format.
• Ensure Founder / Creative Director has access to all requests, material, needs and deadlines in order to make rapid, front-line decisions (avoid middle‑man delays).
• Manage all correspondence with suppliers to source materials and samples.
• Track requests, shipments, and status; elevate delays and flag risks early.

Organization & Operations

• Systematize files, boards, and trackers for easy retrieval and cross-team visibility.
• Build systems / checklists for fittings, sample intake, photoshoot prep, and vendor requests.

Qualifications

• Minimum 5-7 years of relevant merchandising and/or design experience.
• Meticulous note‑taker; proactive, solutions‑oriented; calm under tight timelines.
• Passion for fashion and design, with a strong eye for color, texture, and detail.
• Proficiency in design software (e.g., Adobe Illustrator, Photoshop).
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to work collaboratively and take direction while also being proactive and self‑motivated.
• Availability to travel domestically (10-15 trips per year of 3-5 days).

Work Type

• Contractor, part‑time or full‑time position.

Compensation

• Commensurate with experience.

Location

• Dallas (please only apply if you reside in Dallas).

Why is this exciting?

• Hands‑on experience in the fashion and design industry, working closely with a fashion visionary.
• Opportunity to see your work come to life in collections and projects.
• Collaborative, dynamic, and creative work environment.