MEP Project Manager

Gardiner & Theobald LLC; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Gardiner & Theobald LLC, an independent global consultancy, seeks experienced MEP Project Management professionals to join a growing team in New York.

Roles include Project Manager, Senior Project Manager, Associate Director, or Senior Associate Director, with responsibilities spanning delivery, leadership, client engagement, and business development across office interiors, hospitality, and residential sectors.

Qualifications

• Bachelor’s degree in mechanical/electrical engineering, construction, or related field.
• 3–10+ years of relevant industry experience, depending on level.
• 2–5+ years of team leadership experience for senior levels.
• In-depth knowledge of MEP system design, permitting, construction, and operations.
• Ability to manage multiple projects simultaneously and communicate with diverse stakeholders.

Responsibilities

• Lead the execution of MEP projects across varying size and complexity.
• Oversee planning, design, construction/installation, and commissioning of MEP systems.
• Develop and manage project documentation, schedules, reports, and meeting materials.
• Mentor junior staff and contribute to client relationships and business development.
• Coordinate with design teams, contractors, and vendors to ensure project success.
• Ensure projects meet budget, schedule, and regulatory requirements.

Skills

Drives Results

Plans & Aligns

Resourcefulness

Manages Ambiguity

Situational Adaptability

Education

Bachelor’s degree in mechanical/electrical engineering or related field

Tools

Microsoft Office

Microsoft Project

Job description

Gardiner & Theobald is an independent global consultancy offering a range of services to the construction and property industry, including project, cost, and construction management. We work with clients worldwide, finding solutions that exceed expectations and add value to projects.

Our beginnings can be traced back to London in 1835, when the practice was founded. With 180 years of history and heritage, we are proud to remain an independent consultancy. Gardiner and Theobald LLC, headquartered in New York City, operates across the U.S. with offices in Los Angeles, San Francisco, San Diego, Austin, Dallas, Tampa, Miami, Massachusetts, and Chicago. With a commitment to independence, we have retained our consultancy status while delivering innovative solutions that add substantial value to high-profile projects. In North America, Gardiner & Theobald LLC has a proven track record spanning over 25 years and has overseen projects exceeding a combined value of $35 billion.

About the Role:

Gardiner & Theobald is seeking motivated and experienced Project Management professionals to join our growing team. This role may be filled at the Project Manager, Senior Project Manager, Associate Director, or Senior Associate Director level, depending on experience and qualifications.

The successful candidate will play a key role in delivering project management services across a diverse portfolio, including office interiors, hospitality, and residential developments. These roles combine hands-on project delivery with increasing responsibility in team leadership, client relationship management, and business development.

About the Candidate:

The ideal candidate is a proactive, strategic, and collaborative professional with a strong foundation in MEP project management within the built environment. They bring the ability to manage projects effectively, build trusted client relationships, and contribute to a high-performing team environment.

They are comfortable balancing day-to-day project execution with broader project goals and thrive in a fast-paced, client-focused setting. This individual demonstrates sound judgment, strong communication skills, technical expertise, and adaptability across a variety of project types and stakeholders.

At every level, the successful candidate:

• Takes ownership of their work and delivers consistently high-quality results
• Builds strong, long-term relationships with clients and colleagues
• Communicates clearly and effectively with both technical and non-technical stakeholders
• Demonstrates strong problem-solving skills and attention to detail
• Contributes positively to team culture and collaboration
• Shows a commitment to professional growth and continuous improvement
• Demonstrates strong technical knowledge of MEP systems and project delivery

At the Project Manager level, the candidate independently manages core MEP project tasks and documentation, supports client communication, and develops technical expertise while contributing to successful project delivery.

At the Senior Project Manager level, the candidate leads full MEP project lifecycles, manages multiple projects, mentors junior staff, and plays a key role in client interactions and project outcomes.

At the Associate Director level, the candidate demonstrates strong leadership capabilities, oversees multiple MEP projects, manages teams, and contributes to client relationship management and business development efforts.

At the Senior Associate Director level, the candidate is a senior leader responsible for complex MEP projects and accounts, drives business development, manages client relationships at a high level, and contributes to the strategic growth and success of the firm.

Key Responsibilities:

MEP Project Management & Delivery

• Lead the execution of MEP projects of varying size and complexity
• Oversee the planning, design, construction/installation, and commissioning of MEP systems
• Develop and manage project documentation, including RFPs, schedules, reports, and meeting materials
• Oversee day-to-day MEP project delivery and ensure high-quality outputs
• Manage multiple projects simultaneously with increasing autonomy
• Coordinate project teams, clients, consultants, contractors, and vendors
• Ensure MEP systems meet project specifications, budget, schedule, and regulatory requirements

MEP Technical Coordination

• Coordinate with design teams to ensure MEP system designs meet project requirements and specifications
• Review MEP systems throughout design and construction to identify potential issues and opportunities for improvement
• Support value engineering exercises and develop solutions to address budget or technical challenges
• Identify and coordinate procurement of long-lead MEP equipment
• Support permitting, construction, commissioning, and closeout activities
• Develop, manage, and track project schedules and budgets for MEP systems and infrastructure
• Monitor project milestones and overall project performance
• Identify potential risks related to MEP systems and develop proactive mitigation strategies
• Coordinate with estimating and project teams to support cost management and project controls
• Support contract and lease review as required

Procurement & Construction

• Develop and distribute RFPs for MEP engineers, commissioning agents, contractors, and specialty consultants
• Support the evaluation and recommendation of consultants and contractors based on project requirements
• Coordinate with consultants and contractors throughout construction
• Monitor MEP installation and construction to ensure compliance with project requirements
• Manage and coordinate MEP commissioning activities
• Coordinate MEP-related project closeout documentation

Leadership & Team Development

• Mentor and develop junior and mid-level team members
• Delegate effectively while maintaining oversight of deliverables
• Support team development, training, and performance growth
• Foster a collaborative and high-performing team environment

Client & Business Development

• Build and maintain strong client relationships
• Act as a trusted MEP advisor to clients and stakeholders
• Lead or participate in client meetings and presentations
• Chair project meetings and coordinate project teams and consultants
• Support or lead business development efforts, including proposals and interviews
• Identify opportunities for repeat business and expanded services

Operational & Strategic Contributions

• Support process improvements and internal initiatives
• Contribute to business planning and operational excellence
• Represent G&T professionally in the market and industry
• Contribute to the continued development of G&T's MEP Project Management capabilities

Knowledge, Skills, and Experience:

• Bachelor’s degree in mechanical/electrical engineering, construction, architecture, engineering, or a related field
• 3–10+ years of relevant industry experience, depending on level
• 2–5+ years of team leadership experience for senior levels
• In-depth technical knowledge of MEP system design, permitting, construction, commissioning, and operations
• Experience managing multiple projects simultaneously
• Strong organizational and problem-solving skills
• Knowledge of sustainable building practices, energy-efficient MEP systems, and cost estimating is a plus
• Relevant certifications such as PE, LEED AP, CEM, or similar are desirable
• Technical or professional license preferred
• Ability to read and interpret construction drawings
• Proficiency in Microsoft Office; Microsoft Project experience preferred
• Excellent written, verbal, and presentation skills

Physical Requirements:

• Attend weekly project meetings on active construction sites

Core Competencies:

• Drives Results- Consistently achieving results, even under tough circumstances
• Plans and Aligns- Planning and prioritizing work to meet commitments aligned with organization goals
• Resourcefulness- Securing and deploying resources effectively and efficiently
• Manages Ambiguity- Operating effectively, even when things are not certain or the way forward is not clear
• Situational Adaptability- Adapting approach and demeanor in real time to match the shifting demands of different situations