Membership Coordinator

Ultipro; Eagle Lake (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

Ranches at Lake McLeod in Eagle Lake, FL is seeking a motivated Membership Coordinator to support HOA operations and the community club’s amenities. You will provide friendly service to residents and guests and help manage daily administrative tasks.

This on-site role requires strong organizational and interpersonal skills, plus the ability to coordinate events, manage vendor relationships, and assist with property management duties. Weekend/evening availability is required for special events.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Bilingual in English and Spanish preferred but not required.
• Availability to work weekends or evenings during special events.

Responsibilities

• Deliver prompt, courteous service to residents, guests, and staff.
• Register new residents and rental tenants in community systems.
• Greet walk-in residents and address needs professionally.
• Coordinate attendance logs and monthly activity calendar for events.
• Oversee houseman and maintenance staff; assist with inspections.
• Assist CAM/Property Manager with HOA operations and contracts.
• Prepare detailed reports and documentation as requested.

Skills

Interpersonal skills

Customer service

Organizational skills

Multitasking

Microsoft Office

HOA operations

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Ranches at Lake McLeod
836 Timberland Drive
Eagle Lake, FL 33839, USA

We’re seeking a motivated and friendly Membership Coordinator to join our team in a role that supports both our homeowners' association operations and the vibrant lifestyle of our community club. The ideal candidate is proactive, personable, and organized, with a passion for community engagement and facility excellence.

Compensation:

$19.00 per hour

Key Responsibilities

• Deliver prompt, courteous, and outgoing service to all residents, guests, and staff.


• Assist with the daily upkeep and presentation of club amenities.


• Register new residents and rental tenants in our community systems.


• Greet walk-in residents and ensure their needs are met efficiently and professionally.


• Confer with community members to gather feedback and enhance resident satisfaction.

Event & Activity Coordination

• Maintain attendance logs for all sponsored events and activities.


• Develop and promote a monthly calendar of community activities and events.


• Coordinate and oversee all approved social events, ensuring smooth execution.


• Serve as the on-site liaison for event vendors and activity leaders.

Staff & Maintenance Oversight

• Manage and provide direction to the houseman and maintenance staff.


• Assist with routine inspections of grounds, equipment, and facilities.


• Identify maintenance needs and ensure timely and cost-effective resolutions.

Administrative & Property Management Support

• Assist the CAM/Property Manager in day-to-day HOA operations.


• Purchase maintenance supplies, equipment, and furnishings as needed.


• Help prepare and administer vendor/service contracts (e.g., cleaning, landscaping, security).


• Prepare detailed reports, summaries, and documentation as requested.

Qualifications & Skills:

• Exceptional interpersonal and customer service skills


• Strong organizational and multitasking abilities


• Proficient in Microsoft Office Suite and general office systems


• Experience in HOA operations, hospitality, or management preferred


• Availability to work weekends or evenings during special events as needed


• Bilingual in English and Spanish preferred but not required

Education/Certificates/Licenses/Training:

High school Diploma required, Bachelor’s Degree preferred.

Physical Requirements:

Must be ambulatory, that is, must have the ability to walk, reach, maintain balance, sit, stoop, or kneel. Must be able to carry or lift at least 20 pounds and be able to move objects weighing up to 50 pounds. Must have sufficient vision to successfully perform the essential job functions.

Availability:

Availability for this full-time position will require to accommodate a schedule dependent on business level and will require Monday – Sunday availability.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.