Membership Administrator

ADP, Inc.; San Diego (CA); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Healthcare

401(k) matching

Paid time off

2 days remote per week

Job summary

Vistage, the world’s largest CEO coaching and peer advisory organization, seeks a Membership Administrator in a hybrid San Diego role. You will manage membership and Chair records in Salesforce, process applications, transitions, and cancellations, and assist with billing concerns while collaborating with cross-functional teams to ensure a positive member experience.

Join a Finance & Accounting team focused on data integrity, efficient administration, and member services, with a culture

Qualifications

• Experience managing computerized databases and member records.
• Strong customer service skills with professional communication.
• Excellent verbal and written communication skills.
• Attention to detail and organizational skills.
• Proficiency with MS Word, Excel, Outlook; Salesforce experience preferred.

Responsibilities

• Process new membership applications, program transitions, and cancellations accurately and timely.
• Maintain up-to-date membership and Chair records in Salesforce.
• Collaborate with Accounts Receivable to resolve membership billing concerns.
• Recognize referral methods and create payout events for member and Chair compensation.
• Consult with Operations on group merges, Chair changes, and group closures.
• Respond to membership inquiries via phone, email, and other channels.
• Collaborate with Client Service Advisors to resolve member issues and improve satisfaction.
• Coordinate with AR, AP, and Collections to ensure smooth processes.
• Support cross-functional projects to improve member services and efficiency.
• Generate reports, audit member records, and support data analysis for integrity.
• Assist with SOP creation and identify process improvements.
• Process sponsorship changes and communicate to members and Chairs.
• Attend weekly/monthly meetings with internal and global partners for consistency.
• Perform additional administrative duties as assigned.

Skills

Database management

Customer service

Communication

Attention to detail

MS Office

Salesforce

Education

High school diploma

2+ years office experience

Tools

Salesforce

Microsoft Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Membership Administrator

POSITION SUMMARY

The Membership Administrator manages membership, Executive Coach (Chair), and group information within Salesforce to ensure accurate records and smooth operations. This role processes applications, transitions, and cancellations, supports member and Chair inquiries, and collaborates with cross-functional teams to ensure a positive member experience.

As part of the Finance & Accounting team, the Membership Administrator plays a key role in maintaining data integrity, resolving membership billing concerns, and supporting administrative efficiency across the organization.

THE COMPANY

Vistage is the world's largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact.The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 countries worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and achieve better results. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts. Vistage was founded more than 65 years ago, and we've grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com .

VISTAGE EMPLOYEE LIFE

• Welcometoourhome.OurUSheadquarterssitsintheheartofSanDiego'sUTCarea.Itfeaturesanopen,modernaestheticwithlotsofcollaborationspacesandopportunitiestointeractwithco-workers.Westayfueledupwithfreesnacksandaweeklyfreelunchday,alongwithfreelattesandnitrocoldbrewcoffeeontap!FromourSanDiegobase,wecollaboratewithcolleaguesbasedacrossthecountryandaroundtheworld.
• Weinvestinyourcareer.Eachemployeehasanactionablecareerprogressionplandevelopedthroughindividualcollaborationwiththeirmanager.Wefocusonpromotingfromwithin,andemployeeprogressionplansarecomplementedbyall-staffdevelopmentdaysheldinourstate-of-the-artlearningcenter.Employeesalsohaveaccesstotonsofindividualizeddevelopmentresourcesandageneroustuitionreimbursementprogram.
• Weinvestinyou.Ouremployeebenefitsprogramisoneofthemostgenerousyou'llfind.Fully-paidhealthcareisprovidedforemployeesthroughAetna,plusdental,vision,andlifeinsuranceatverylowrates.Takecareofyourfinancialfuturewitheligibilityfor401(k)matchingfundsafteryourfirstmonthasanemployee.You'llalsostartwith16daysofpaidtimeoff+12paidholidaysperyear,withadditionaldaysoffbasedontenure.
• We keep it fun! From our Padres luxury suite summer outing to employee happy hours and our annual holiday party, we take having fun as seriously as helping our members succeed! The office vibe is business casual and the freedom to work from home two days per week if you choose.

Vistage’s culture and sense of mission drive employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?

RESPONSIBILITIES

• Process new membership applications, program transitions, and cancellations accurately and in a timely manner.
• Maintain up-to-date membership and Chair records in Salesforce, ensuring accuracy and documentation.
• Collaborate with Accounts Receivable to resolve membership billing concerns.
• Recognize referral methods and create payout events for member and Chair compensation.
• Consult with Operations on group merges, Chair changes, and group closures.
• Respond to membership inquiries via phone, email, and other channels, ensuring a positive member experience.
• Work closely with Client Service Advisors to resolve member issues and improve satisfaction.
• Coordinate with AR, AP, and Collections teams to ensure smooth membership processes.
• Support cross-functional projects that improve member services and administrative efficiency.
• Generate reports, audit member records, and support data analysis to maintain data integrity.
• Assist with SOP creation and identify opportunities to improve membership processes.
• Verify and process sponsorship changes, ensuring proper communication to members and Chairs.
• Attend weekly and monthly meetings with internal and global partners to ensure consistent membership processes.
• Perform additional administrative duties as assigned.

QUALIFICATIONS

• Experience managing computerized databases (minimum two to three years).
• Strong customer service skills with a professional phone demeanor.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Salesforce experience preferred.

EDUCATION

• High school diploma or general education degree (GED)
• Minimum two years office experience within a professional business environment or related experience and/or training; or equivalent combination of education and experience

COMPENSATION RANGE

$22 – 24/hr + Company Bonus (salary based in San Diego, CA)

JOB LOCATION

Hybrid in San Diego; 3 days onsite, 2 days offsite