Member Support Specialist

WellTheory Technologies, Inc.; Northern (KY); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Hourly compensation

Equity

Benefits

Remote-first

Job summary

WellTheory Technologies, Inc. is seeking a Member Support Specialist to serve as the front-line voice for members navigating autoimmune care.

You will respond to questions across email, live chat, and phone, handling eligibility, enrollment, billing, and tech issues to ensure members get the care they signed up for. This remote, U.S.-based role requires flexibility for evenings, weekends, or holidays and involves collaboration with Care, Product, and Implementation to improve member experience

Qualifications

• 1–3 years in a customer-facing support role (healthcare or digital health experience preferred).
• Strong written and verbal communication skills; able to de-escalate and resolve issues.
• Comfort navigating multiple tools and systems; quick to learn new software.
• Experience integrating AI tools into daily workflows and knowing when to apply them.
• Ability to work a remote-first schedule and adapt to varying hours as coverage requires.

Responsibilities

• Respond to member questions across email, live chat, and phone covering eligibility, enrollment, billing, and program logistics.
• Meet team goals for response time, first-touch resolution, quality assurance, and CSAT.
• Own the member issue end-to-end, looping in Care, Product, Implementation, or Engineering as needed.
• Surface patterns in member conversations to improve products and processes.
• Handle sensitive member information in compliance with HIPAA and privacy policies.
• Contribute to macros, help center content, and internal playbooks for team sharpening.
• Partner with Implementation and Client Success during launches and enrollment spikes.
• Use AI tools to draft responses and summarize threads to focus on human conversations.

Skills

Customer-facing experience

Strong written & verbal communication

AI tools in workflow

Remote-first work

Multitask with multiple tools

Tools

Zendesk

Freshdesk

Intercom

Notion

Slack

Google Workspace

Claude

Job description

About WellTheory

WellTheory is a digital health company helping people with autoimmune conditions take control of their health through personalized care, nutrition guidance, and ongoing coaching. We're a team of 60+ passionate people who care deeply about helping our members reduce symptoms, feel better, and live fuller lives — while helping employers and payors reduce their spend.

About the Role

WellTheory is hiring a Member Support Specialist to be the front-line voice for our members. Our members are navigating chronic autoimmune conditions — many of them have spent years feeling unheard by the healthcare system, and the way we show up for them on their first email, their first billing question, or their first tech issue sets the tone for their entire experience with WellTheory.

You'll answer member questions across email, live chat, and phone — covering eligibility, enrollment, billing, program logistics, and technical troubleshooting — and make sure the members whose employers and health plans have chosen WellTheory can actually get the care they signed up for. You'll also be the voice of the member inside WellTheory, escalating patterns to Care, Product, Implementation, and Leadership so we get better every week.

This is a remote, hourly role based in the U.S. You will be working U.S. business hours with some flexibility required for evenings, weekends, or holidays depending on member volume and enrollment cycles.

What You'll Do

• Respond to member questions across email, live chat, and outbound phone — covering eligibility, enrollment, billing, program logistics, and technical troubleshooting
• Meet team goals for response time, first-touch resolution, quality assurance, and member satisfaction (CSAT)
• Own the member's issue end-to-end — including looping in Care, Implementation, Engineering, or Client Success when a resolution needs their expertise, and following up until it's closed
• Surface patterns you see in member conversations to the rest of WellTheory, so recurring issues get fixed at the root and the voice of the member reaches every team
• Handle sensitive member information in accordance with HIPAA and WellTheory's privacy and security policies
• Contribute to macros, help center content, and internal support playbooks so the whole team gets sharper every quarter
• Partner with Implementation and Client Success during launches and open enrollment cycles when member volume spikes
• Use AI tools to draft responses, summarize threads, and pull context faster — freeing up your time for the conversations that need a real human on the other end

You Might Be a Great Fit If You...

• Have 1–3 years of experience in a customer-facing support role (call center, help desk, member services, or similar), ideally in healthcare, digital health, or a fast-paced tech environment
• Are a warm, clear communicator in writing and on the phone — you can hold both the member's frustration and the path to resolution at the same time
• Are comfortable navigating multiple tools and systems simultaneously, and pick up new software quickly
• Have integrated AI tools into your daily workflow and know when to reach for one and when to step in yourself
• Bring follow-through and steady judgment to a remote-first environment where you're expected to figure things out and build as you go
• Can work a variable schedule within US business hours, including occasional evenings, weekends, or holidays as coverage requires
• Care about the autoimmune experience — whether that's personal, familial, or a genuine curiosity about chronic condition care

Bonus Points

• Experience in a HIPAA-covered environment, and familiarity with how PHI should be handled in a support context
• Hands-on experience with Zendesk, Freshdesk, Intercom, or a comparable ticketing and live-chat platform
• Familiarity with our stack: Notion, Slack, Google Workspace, and Claude
• Bilingual (Spanish/English), spoken and written
• Experience supporting members in a B2B2C or benefits-driven model, where employers or health plans sit between you and the end member

What We Offer

• An hourly base rate of $22 – $26 with meaningful equity and benefits. Placement within our range depends on directly relevant skills and experiences you bring to the role.
• We are unable to sponsor employment-based visas for this role at this time.

For your safety: Please remember that WellTheory will only contact you from a @welltheory.com email address. Be cautious of emails from other domains. Our recruiting team will never ask for money, fees, or banking information as part of our hiring process. If you're ever unsure, don't click any links and apply directly to a posted role on our career site.

At WellTheory, we're committed to building a diverse, inclusive, and authentic team — so if you're excited about this role but your experience doesn't check every box, we encourage you to apply anyway. You might be exactly who we're looking for.

WellTheory is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

If you require accommodations at any stage of our hiring process, please reach out to our hiring team. We're happy to work with you.