Member Service Representative - Geauga YMCA

YMCA of Greater Cleveland; Chardon (OH); On-site; USD 17,000 - 25,000; Full time

Benefits offered by this job

Free YMCA membership

Employee discounts

Health/Dental/Vision insurance

Pension/retirement plan

Job summary

The YMCA of Greater Cleveland is seeking a Member Service Representative to handle member interactions, enrollments, and front desk duties in a welcoming, mission-driven environment.

Responsibilities include processing payments, promoting memberships, and maintaining records in the DAXKO system while delivering friendly, high-quality service to members and guests.

Strong communication, teamwork, and a commitment to the YMCA values are essential to support a safe, inclusive community for all ages.

Qualifications

• High School Diploma or GED preferred.
• Minimum two years high school and 16 years old.
• Cash handling experience.
• Computer and keyboarding experience.
• CPR and First Aid certification required within 30 days of hire.

Responsibilities

• Perform multiple tasks at front desk and process payments.
• Greet members and visitors per YMCA guidelines.
• Inform supervisor of issues and updates during shift.
• Promote and support membership sales and provide tours to prospective members.
• Maintain front desk records and data entry in the DAXKO system.
• Answer phones and respond to inquiries per guidelines.
• Follow access control policies and safety procedures.
• Attend trainings and staff meetings.

Skills

Communication skills

Customer service

Organization

Friendly demeanor

Membership environment

YMCA values

Diversity & inclusion

Mandatory reporter

Education

High School Diploma or GED

Minimum age 16

Tools

DAXKO system

Job description

At the Y, our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all. Join our Greater Cleveland YMCA team in living our cause and helping to provide quality, safe and healthy programs and services in our community.

Position Summary

The Member Service Representative is responsible for conducting all member interaction tasks to promote member satisfaction, membership sales, and retention. These tasks include phone and in-person interaction with customers and YMCA staff members, administrative activities that may include member and program enrollment, record keeping, and payment processing.

Essential Functions

• Perform multiple tasks in diverse situations. Process payments and maintain balanced cash drawer and receipting according to procedures.
• Inform supervisor and/or co-workers of any dilemmas, concerns, and updates during shift.
• Apply working knowledge of DAXKO system to job responsibilities in the following areas: data entry, maintenance, reporting, etc.
• Complete accurate data entry and maintain records on new members, renewals, program participants and guests.
• Ensure maintenance of all member resource information at front desk.
• Maintain neat, clean and professional appearance of front desk and lobby areas.
• Attend all required trainings and staff meetings.
• Greet members / visitors according to YMCA guidelines.
• Track equipment loaned to members / visitors during visits.
• Conduct member / program participant surveys as required.
• Promote and support membership sales by following member sales process.
• Provide tours to perspective members as needed.
• Maintain a working knowledge of current programming, branch events, memberships, scholarships, fundraisers, pricing and other association events.
• Answer telephones, respond to inquires and forward messages according to YMCA member / customer service guidelines.
• Follow association Access Control guidelines.
• Responsible for retail sales.
• Be visibly involved with members, volunteers and staff in a positive, friendly manner that communicates and demonstrates the YMCA’s core values of caring, honest, respect and responsibility.
• Follow all established policies and procedures, including but not limited to, safety practices and personnel policies.
• Participate in and support association events and fundraising activities.
• Secure required trainings and/or certifications necessary for the position.
• Other duties as assigned.

Qualifications

Education

• High School Diploma or GED preferred.
• Minimum two years high school and 16 years old.

Experience

• Cash management experience.
• Computer and keyboarding experience.
• CPR and First Aid certification and Safety training required within 30 days of hire.

Technical Skills And Knowledge

• Strong communication skills and phone etiquette.
• Strong customer service skills.
• Organized and able to follow directions.
• Friendly, outgoing personality.
• Comfortable working in a membership driven environment.
• Demonstrated commitment to the mission and cause of the YMCA, and uphold its values and ethics.
• Able to work effectively with people of different backgrounds, abilities, opinions and perceptions.
• Willing and able to be a mandated reporter for any signs or suspicion of child abuse or neglect. All employees are required to follow the child abuse and neglect reporting process: completion of Suspected Child Abuse/Neglect reporting form, calling children protective services (696-KIDS) and notifying your immediate supervisor, branch executive, risk management, and human resources.

Physical Demands

• Frequent sitting, standing and walking, reaching, stooping, kneeling, and bending.
• Occasionally lifting and/or moving up to 50 pounds.

About YMCA of Greater Cleveland: Our vision is to be the premier community-based, charitable organization that embraces collaborations to build strong kids, strong families and strong communities. That's why we offer an exceptional package that includes:

• A free membership to your local YMCA and discount to YMCA programs including childcare (part-time positions do not receive discount on childcare).
• Additional employee discounts at many places in and around town, just for being a YMCA of Greater Cleveland employee.
• Eligible employees receive comprehensive Benefits Plan including Health, Dental, Vision, Employee Assistance Plan, Retirement 8% paid by the YMCA of Greater Cleveland and paid vacation.