Member Publications Coordinator (Editorial Assistant)

American Society of Safety Professionals (ASSP); Illinois; Remote; USD 55,000 - 67,000; Full time

Job summary

An established industry player is seeking a detail-oriented Member Publications Coordinator to enhance its publications team. This role involves a blend of editorial, production, and administrative tasks crucial for the successful output of a monthly journal. As the first point of contact for publication inquiries, you will manage editorial workflows, assist in the peer-review process, and ensure content is publication-ready. The company promotes a remote-first culture, offering flexibility and a supportive work environment. If you're passionate about writing and editing and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Medical insurance

Vision insurance

401(k)

Disability insurance

Qualifications

• 2+ years of experience in editorial, publishing or communications support role.
• Strong writing, editing, and research skills are essential.

Responsibilities

• Support the production of a monthly journal by coordinating editorial workflows.
• Copyedit and fact-check articles to ensure accuracy and style consistency.

Skills

Writing

Editing

Research

Organizational Skills

Communication

Attention to Detail

Education

Bachelor’s degree in English, journalism, communications or related field

Tools

Adobe InDesign

Trello

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Member Publications Coordinator (Editorial Assistant)

Member Publications Coordinator (Editorial Assistant)

American Society of Safety Professionals (ASSP) provided pay range

This range is provided by American Society of Safety Professionals (ASSP). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $67,000.00/yr

POSITION TITLE: Member Publications Coordinator (Editorial Assistant)

REPORTS TO: Manager, Member Publications (Editor)

DEPARTMENT: Communications

CLASSIFICATION: Non-Exempt (Hourly)

POSITION SUMMARY:

We are seeking a highly organized, editorially focused professional to provide operational support for our growing publications team. The Member Publications Coordinator (Editorial Assistant) supports the successful production of a monthly journal by performing a range of editorial, production, administrative and communications tasks. This position plays a key role in coordinating editorial workflows, facilitating the peer-review process, formatting content for publication and serving as the first point of contact for publication-related inquiries.

When you become part of our team, you’ll receive a competitive salary, and a comprehensive benefits package designed to support your well-being and career growth. We've built a remote-first culture, with remote work as our standard, fostering flexibility and work-life balance.

We welcome Illinois-based candidates to work remotely from home and support those who prefer a hybrid schedule, with access to our headquarters in Park Ridge, Illinois, whenever needed. Here, you can enjoy the freedom to choose the environment that best fits your work style.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties include but are not limited to:

• Write and contribute short-form content including product descriptions, event listings, industry news and member news articles
• Research relevant sources for content development (industry news, member news, products, events)
• Copyedit and fact-check articles and short-form content to ensure accuracy, clarity and style consistency
• Format and prepare content for publication using Adobe InDesign; assist with layout, proofreading and galley preparation
• Conduct initial evaluations of submissions to assess suitability for publication, providing recommendations to the assistant editor for further review
• Manage and track manuscript submissions through the editorial process using Trello and other tools
• Coordinate peer-review evaluation process, compiling reviewer feedback, tracking evaluation scores and preparing decision correspondence
• Support the editor in managing volunteer editorial review board, including communicating deadlines, tracking evaluations and preparing materials for semiannual meetings (e.g., agendas, minutes, presentation slides)
• Serve as the first point of contact for publication-related inquiries, by monitoring and managing the publication email inbox, screening, responding to and forwarding messages and submissions from members, authors, reviewers, staff and others
• Manage distribution of complimentary digital and print author copies, including coordinating mailing/shipping (requires working on-site monthly)
• Provide administrative support for editorial operations, including coordinating annual article awards, managing complimentary subscriptions, filing copyrights, overseeing journal binding and other tasks

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• Strong writing, editing and research skills
• Familiarity with editorial style guides (e.g., APA, Chicago Manual of Style)
• Basic understanding of copyright practices
• Comfortable with basic page layout and publication design tasks (prior design experience and familiarity with Adobe Creative Suite a plus)
• Experience using editorial or project management platforms (e.g., Trello or similar tools)
• Proficient with Microsoft suite, including Word, Excel, Outlook and Teams
• Exceptional organizational skills and attention to detail
• Ability to manage multiple tasks/deadlines simultaneously and adjust to changing priorities
• Excellent written and verbal communication skills
• Strong interpersonal and communication skills
• Ability to work independently while collaborating effectively with remote teams
• Proven self-starter with the ability to take ownership of assigned tasks
• Proven ability to follow instructions accurately and seek clarification to ensure understanding
• Commitment to ASSP’s CLEAR values (Community, Leadership, Excellence, Accountability, Respect)
• Full-time position with the ability to work M-F during normal business hours. May be expected to occasionally work outside of normal business hours.
• Ability to travel to conferences and/or meetings

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in English, journalism, communications or related field
• 2+ years of experience in editorial, publishing or communications support role. Association experience preferred.

COMPENSATION:

Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location. We target most new hire offers between the minimum up to the middle of the range.

Interested applicants can forward their cover letter, resume, and salary requirements to [e-mail]. To find out more about ASSP visit us at www.assp.org.

May 2025

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Writing/Editing

• Industries

  Non-profit Organizations

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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