Member Intake Coordinator

Hawaii Medical Service Association; Honolulu (HI); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Hawaii Medical Service Association is seeking a dedicated Member Intake Coordinator to serve as the primary contact for members, providers, and caregivers within Care Management Services. The role handles incoming and outgoing calls, guiding callers to appropriate programs and resources.

Responsibilities include information delivery, enrollment assistance, and collaboration with team members to resolve inquiries while maintaining accurate member data and ensuring timely service delivery.

Qualifications

• GED or High School required.
• One and a half years of related work experience or equivalent combination of education and/or work.
• Effective verbal and written communication skills.
• Good working knowledge of Microsoft Office applications.

Responsabilités

• Greet members professionally and resolve routine inquiries.
• Screen and direct calls to appropriate team members to ensure timely services.
• Provide information about care management programs and assist with enrollment or access to resources.
• Collaborate with Care Management Services team to address complex concerns.
• Maintain accurate member data in databases and ensure information is current.

Connaissances

Verbal and written communication

Microsoft Office

Formation

GED or High School

Outils

Microsoft Office

Description du poste

Note: Individuals typically begin between the minimum to middle of the pay range

The primary purpose of the Member Intake Coordinator position is to serve as the main point of contact for all individual - members, providers, caregivers, and others--within the Care Management Services Department. This role is dedicated to facilitating seamless communication by handling both incoming and outgoing calls, ensuring every caller receives timely assistance and accurate information. Member Intake Coordinator plays a crucial role in supporting all callers by guiding them to appropriate care management programs and resources tailored to their unique needs. By adhering to established procedures and providing compassionate service, this position helps callers access the support necessary for their well-being, contributing to overall satisfaction and effective program utilization.

Minimum Qualifications

• GED or High School
• One and a half years of related work experience; or an equivalent combination of education and/or work.
• Effective verbal and written communication skills
• Good working knowledge of Microsoft Office applications.

Duties and Responsibilities

• Member Interaction and Inquiry Resolution
  
  • Greet members in a professional and courteous manner.
  • Resolve basic and routine program-related inquiries efficiently.
  • Screen and direct requests and telephone calls to the appropriate individuals or other departments to ensure they receive the appropriate services or
  • Provide information about available care management programs and assist members in enrolling or accessing resources tailored to their needs.
  • Collaborate with other Care Management Services team members to address complex or escalated concerns.
  • Identify opportunities to improve member satisfaction and report feedback to management.
• Program and Service Knowledge
  
  • Demonstrates comprehensive knowledge of the organization's programs and services.
  • Communicates service expectations accurately to members, promoting trust and transparency during interactions.
  • Attend department meetings and participate in ongoing training to stay informed about program updates and best practices.
• Data Management
  
  • Accurate collection, input, and updating of member-provided data into the appropriate databases is handled in a timely manner.
  • Ensure that all information is current and properly maintained for program needs.
  • Maintain and ensure all member information is current and properly managed to support program requirements.
• Facilitation of Communication.
  
  • Facilitates communication and processes requests among multi-disciplinary teams, providers, health plans, and members.
  • Follow up with members and providers as needed to ensure resolution of outstanding issues.
  • Serves as a central point of contact to ensure seamless coordination and efficient information flow.
• Administrative Support
  
  • Supports Care Management Services Program operations through proficient use of computer-based telephone skills, as needed, to meet operational demands.
  • Completes mailing projects from start to finish, maintaining tracking logs, and conducting information research to meet program requirements.
  • Performs general office tasks such as managing inter-office mail, overseeing document reproduction, and facilitating facsimile transmission, all while ensuring these responsibilities are carried out in a timely and organized manner to contribute to overall program efficiency.
  • Supports the onboarding process for new team members by providing necessary orientation materials and assisting with system access setup.
• Performs all other miscellaneous responsibilities and duties as assigned or directed

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