MEG/Research MRI Patient Coordinator

Children's Hospital of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 32,000 - 40,000; Full time

Job summary

Children's Hospital of Philadelphia (CHOP) seeks a MEG/Research MRI Patient Coordinator to facilitate patient scheduling and coordination between research and clinical teams. You will ensure timely exams and accurate scheduling for MEG and Research MRI studies, acting as liaison across EPIC and radiology teams.

The role requires knowledge of medical terminology, radiology systems, and excellent communication.

Qualifications

• High school diploma or GED required; associates degree preferred.
• Experience with EPIC and coordinating patient appointments is a plus.
• Strong knowledge of medical terminology and radiology processes.

Responsibilities

• Obtain orders from EPIC work basket, email and other means of communication.
• Create patient file with medical history, prior surgeries, and epilepsy etiology.
• Obtain and upload patient records from outside facilities to EPIC.
• Coordinate insurance approvals with financial clearance team.
• Explain MEG/MRI exams to patients and discuss sedation options.

Skills

Medical terminology

Radiology information systems

Excellent communication

Multitasking

Data entry

Computer skills

Customer service

Compassion and empathy

Education

High School Diploma / GED

Associate's Degree

Tools

EPIC

Radiology information systems

Job description

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career. CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

Under the direction of the MEG MRI Team Leader the MEG/Research MRI Patient Coordinator will facilitate patient scheduling and coordination to increase efficiency and productivity. Serves as liaison between the research and clinical teams and the technologists to ensure timely and accurate scheduling of patients for MEG and Research MRI exams.

What you will do

• Obtain orders from EPIC work basket, email and other means of communication
• Create patient file to include medical history, prior surgical history and epilepsy etiology
• Obtain patient records from outside facilities and upload to EPIC as available
• Coordinate insurance approval through communication with financial clearance team
• Contact patient/family to explain the MEG and/or MRI exam and:
  - provide information regarding options for non sedate, sedation or general anesthesia
  - complete initial MRI screening and obtain surgical history and/or implant documentation when appropriate
• Communicate via EPIC secure chat with Sedation Triage RN team for Decision Tree for general
  anesthesia and sedation requirements for exams
• Contact Radiology Scheduling/Access Center to facilitate appointment scheduling
• Add scheduled appointment to appropriate resource Outlook calendar
• Coordinate as needed with Neurology to manage VNS (vagal nerve stimulator) prior to and
  immediately following exam
• Confirm appointment with patient prior to date of service
• Forward exam specific Power Point and finalized report to Radiologist for approval
• Upon Radiologist's approval, convert power point to PDF and forward to ordering provider
• Assist PhDs in scheduling scanner time for protocol building and optimization
• Coordinate with Global Medicine for international patient requests
• Support schedule coordination of patients that require multi-modality exams
• Other duties as assigned

Education Qualifications

• High School Diploma / GED - Required
• Associate's Degree - Preferred

Experience Qualifications

• At least three (3) years Hospital, medical office or related healthcare experience - Required
• Prior experience with EPIC and coordinating patient appointments - Preferred

Skills and Abilities

• Knowledge of medical terminology (Required proficiency)
• Knowledge and solid understanding of all information systems utilized for the Radiology processes (Required proficiency)
• Excellent communication and interpersonal skills (Required proficiency)
• Good verbal and communication skills; accurate documentation skills; ability to read and correctly pronounce medical terminology; must have excellent phone etiquette (Required proficiency)
• Must have good computer skills to understand, navigate, and enter data on multiple IT systems and Radiology-centric systems (Required proficiency)
• Must be able to multitask and handle acute, stressful and busy periods (Required proficiency)
• Task completion with accuracy is critical (Required proficiency)
• Ability to function efficiently and professionally with a minimum of supervision (Required proficiency)
• Ability to quickly learn new procedures (Required proficiency)
• Strong computer skills (Required proficiency)
• Strong customer service skills (Required proficiency)
• Ability to display compassion and empathy (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

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SALARY RANGE:

$23.20 - $28.95 Hourly

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

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At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.