Meetings Coordinator

AAMC; Washington (District of Columbia); Remote; USD 50,000 - 70,000; Full time

Job summary

An established industry player in medical education is seeking a detail-oriented Event Coordinator to manage high-level meetings with senior medical professionals. This fully remote position offers an exciting opportunity to engage in customer service and logistics management for various events. You will be responsible for designing registration websites, overseeing on-site meeting management, and ensuring smooth operations. The role provides generous employer contributions to a 403(b) plan, health and wellness perks, and supportive family care options. If you're looking to thrive in a fast-paced environment and make a significant impact, this role is perfect for you.

Benefits

Generous 403(b) contributions

Health and wellness perks

Fitness subsidies

Mental health programs

Employer-paid Employee Assistance Program (EAP)

Qualifications

• 0-3 years of experience in event management or related fields.
• Proficiency in event management software and virtual meeting platforms.

Responsibilities

• Manage customer service and registration for meetings and events.
• Design strategic registration websites and oversee logistics.

Skills

Event Management

Customer Service

Data Tracking and Reporting

Multitasking

Financial Management

Education

Bachelor's Degree

Tools

Cvent Registration Software

Zoom

Webex

Job description

Employer Industry: Medical Education and Research Association

Why consider this job opportunity:

1. Salary up to $69,600
2. Fully remote work available for most positions
3. Generous 403(b) employer contributions and financial wellness resources
4. Health and wellness perks including fitness subsidies and mental health programs
5. Supportive family care options, including employer-paid Employee Assistance Program (EAP)
6. Opportunity to manage multiple high-level meetings with senior medical professionals

What to Expect (Job Responsibilities):

1. Manage customer service and registration for attendees, exhibitors, and speakers
2. Track, monitor, and report data related to meetings and events
3. Design and build strategic registration websites and manage logistics
4. Oversee on-site meeting management and post-meeting financial reconciliation
5. Engage in organizational meetings and initiatives, contributing as needed

What is Required (Qualifications):

1. 0-2 years of related work experience
2. 1-3 years of experience managing a specialized program
3. Proficiency in event management software, particularly recent Cvent registration software
4. Experience with virtual meeting platforms like Zoom or Webex
5. Knowledge or experience in accounting and financial management

How to Stand Out (Preferred Qualifications):

1. Current Cvent Certification
2. Prior experience in a meetings department or hotel/conference center
3. Ability to thrive in a fast-paced environment requiring multitasking and prioritization
4. Flexibility to work early mornings and occasional evenings and weekends
5. Previous meetings support experience in a non-profit or corporate environment

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We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.