Meeting Producer

AbbVie Inc.; North Chicago (IL); On-site; USD 79,000 - 141,000; Full time

Job summary

AbbVie Inc. in the United States seeks a Meeting Producer to coordinate with technical directors and account teams to deliver media, venue, entertainment, presentations, or videos for events.

Responsibilities include managing production elements from planning through execution and ensuring quality and budget adherence up to $500,000 per event. The role requires travel up to 50% internationally and domestically, collaboration with presenters and vendors, and strong project management,

Qualifications

• 5–7 years of work experience in live events.
• Live event production experience: 4 years.
• Video or design experience: 3 years.
• Customer service experience: 3 years.
• Total combined minimum years: 5–7 years.

Responsibilities

• Manage all production elements of small to mid-sized meetings from planning through implementation.
• Perform site surveys, in person or via layout software.
• Coordinate with AbbVie and external presenters, vendors and owners.
• Provide onsite PowerPoint, Streaming and/or AV support if needed.
• Monitor in-house production staff and outside vendors during events.
• Ensure client communication meets or exceeds expectations.
• Travel up to 50% domestically and internationally.
• Track time and meet utilization targets.

Skills

Event coordination

Vendor management

Budget management

Communication

Problem solving

Education

BA/BS or equivalent

Job description

• Compensation: USD 78,500 - USD 141,000 - yearly

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

The Meeting Producer will be the primary person to coordinate with Technical Directors and Account Teams to deliver appropriate media, venue, entertainment, presentations, or videos as needed for events. On more complex events, they may assist the Executive & Senior Producers. They will oversee quality, timeliness and budgetary adherence up to $500,000 (per event) for customers. They will contribute to the Account Executive/Project Manager's initial evaluation of customer's request related to meetings and is responsible for coordinating and assigning of production-related, content and technical elements to various BSG/AbbVie departments.

Responsibilities:

• Responsible for compliance with applicable Corporate and Divisional policies and procedures. After project is assigned, manages all production elements of small to mid-sized meetings from initial planning through implementation while maintaining consistency and quality. Performs site surveys, either in person, or through meeting room layout software.
• Works with AbbVie and external presenters, including HCPs, key opinion leaders, vendors and departmental business owners.
• If graphics operator or audio/video engineer is not available, provides onsite PowerPoint, Streaming and/or AV technical support.
• Monitor in-house production staff and outside vendors during execution of meeting.
• Assure client communication needs are met or exceeded. This position coordinates meetings that must be of the highest quality even under tight deadlines.
• Up to 50% travel required, both internationally and domestically. Familiar with Pharma Code and EFPIA Code (International).
• In the fast-paced environment of on-site production, the lead producers must make decisions with input from the Account Executive and Project Managers.
• Customers may include: Corporate Officers, marketing directors, meeting planners, and HR. Typical projects are: all employee meetings, investigator meetings and product sales meetings (both domestically and internationally).
• Must track time on a daily/weekly basis and meet established utilization numbers for this function.

Qualifications

Education: BA/BS Preferred or equivalent work experience.

• 5-7 years of work experience
• Live event production - 4 years
• Video or design experience - 3 years
• Customer service experience - 3 years
• Total Combined Minimum Years of Experience: 5 to 7 years

General Qualifications:

• Collaboration: Builds and maintains effective working relationships while collaborating with peers, internal stakeholders and external partners.
• Communication: Ability to communicate effectively both written, presentation and orally in a professional manner. Ability to read and display professional non-verbal cues with others.
• Problem Solving: Ability to develop solutions to a variety of problems of moderate scope and complexity with a focus on improving business effectiveness.
• Customer Focus: Consistently and competently delivers high quality service to customers and understands their value drivers.
• Technical Skills: Demonstrates excellent technical, systems and business process skills.
• Latitude and attention to detail: Ability to work independently with a solid attention to detail while managing small and large projects within specified timelines in a matrix environment.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

This job is eligible toparticipate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless and until paid andmay bemodified at the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.