Meeting Planner

Maritz; Santa Clara (CA); Hybrid; USD 65,000 - 71,000; Full time

Job summary

Maritz is seeking an events professional in a hybrid role based in Santa Clara, CA. You will manage programs from turnover through final billing, coordinate site inspections, and liaise between clients and suppliers to meet requirements.

You’ll maintain records, lead regular status meetings, and oversee budgets and billing accuracy. Travel up to 20% is expected to execute site visits and events.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years of event/meeting management experience, including budget maintenance.
• Strong organizational and communication skills and ability to manage multiple projects.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Skills

Budget management

Event coordination

Multi-project management

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice To Have

• Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Working Logistics & Things You Should Know

• This is a Hybrid role based in Santa Clara, CA.
• Expectation to travel up to 20% for site inspections and event execution.
• The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.