Meeting & Events Planner

CBRE, Inc.; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

CBRE, Inc. in New York, NY is seeking a highly organized Meeting & Events Associate to execute exceptional events that align with business and culture goals.

The role spans logistics, hospitality, and collaboration, partnering with Workplace Experience teams to deliver inclusive, on-brand events with flawless execution behind the scenes. You will manage end-to-end planning, on-site setup, and coordination for VIP experiences and large external gatherings.

Responsibilities

• Plan, coordinate, and execute internal and external meetings, workshops, and events
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
• Conduct room checks ahead of events and deploy support staff as needed
• Support high-touch events, executive-level meetings, and VIP experiences
• Receive and greet VIPs and large external meeting or event attendees
• Assist guests with accessibility needs and ensure events are inclusive and accessible
• Work closely and collaborate with Workplace Experience Coordinators, including task delegation and workflow prioritization
• Review and approve event plans, timelines, and deliverables prepared by coordinators
• Partner with Event Planners, Event Coordinators and EBPs on event execution and DIY event requests
• Liaise with IT/AV, Janitorial, Facilities and Catering teams as requested by the Workplace Events Team
• Coordinate front desk experiences for large external events
• Assist with escorting large groups of external attendees from the lobby to event spaces
• Lead office tours as requested
• Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
• Respond to common inquiries from clients, coworkers, and managers
• Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
• Maintain event storage and event furniture inventory
• Support weekly programming in event spaces
• Create basic event signage (design, printing, placement) and guest name badges
• Create sample floor plans for event spaces using Prismm (coming soon)
• Design event materials as needed
• Notify appropriate parties to ensure the safety of all individuals in the building
• Work within standardized procedures to meet objectives and deadlines
• Identify opportunities to improve processes, scale programs, and elevate event quality across the organization

Job description

About the Role:

We’re looking for a highly organized, detail-oriented Meeting & Events Associate to execute exceptional meetings and events that bring people together and support our overall business and culture goals. This role sits at the intersection of logistics, hospitality, and strategic collaboration.

You’ll partner closely with the Workplace Experience Coordinators and cross-functional teams to deliver events that are thoughtful, inclusive, and on-brand—while ensuring flawless execution behind the scenes.

What You’ll Do:

Event Planning & Execution

• Plan, coordinate, and execute internal and external meetings, workshops, and events
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
• Conduct room checks ahead of events and deploy support staff as needed
• Support high-touch events, executive-level meetings, and VIP experiences
• Receive and greet VIPs and large external meeting or event attendees
• Assist guests with accessibility needs and ensure events are inclusive and accessible

Team Leadership & Collaboration

• Work closely and collaborate with Workplace Experience Coordinators, including task delegation and workflow prioritization
• Review and approve event plans, timelines, and deliverables prepared by coordinators
• Partner with Event Planners, Event Coordinators and EBPs on event execution and DIY event requests
• Liaise with IT/AV, Janitorial, Facilities and Catering teams as requested by the Workplace Events Team
• Coordinate front desk experiences for large external events
• Assist with escorting large groups of external attendees from the lobby to event spaces
• Lead office tours as requested

Operations & Logistics

• Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
• Respond to common inquiries from clients, coworkers, and managers
• Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
• Maintain event storage and event furniture inventory
• Support weekly programming in event spaces
• Create basic event signage (design, printing, placement) and guest name badges
• Create sample floor plans for event spaces using Prismm (coming soon)
• Design event materials as needed
• Notify appropriate parties to ensure the safety of all individuals in the building

Process Improvement

• Work within standardized procedures to meet objectives and deadlines
• Identify opportunities to improve processes, scale programs, and elevate event quality across the organization