MEETING / EVENT PLANNER – NYC

Compass Group USA; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading hospitality organization in New York seeks a Meeting / Event Planner to execute high-impact corporate events. The ideal candidate has 3+ years of experience and exceptional organizational skills, along with proficiency in event management software. This position provides comprehensive benefits and opportunities for career growth.

Benefits

Medical

Dental

Vision

Life Insurance

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Employee Assistance Program

Flexible Spending Accounts

Qualifications

• 3+ years of experience planning corporate conferences or large-scale business events.
• Proficiency in event management software and tools.
• Ability to work under pressure and adapt to changing priorities.

Responsibilities

• Plan and execute corporate conferences and events.
• Collaborate with stakeholders to define event objectives.
• Source and negotiate contracts with vendors.

Skills

Organizational skills

Vendor management

Communication skills

Project management

Multitasking

Education

Bachelor's degree in Event Management, Hospitality, Communications, or related field

Tools

Event management software (e.g., Cvent, Bizzabo, Monday.com)

Job description

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

We are seeking a skilled and strategic Meeting / Event Planner to lead the planning and execution of high-impact corporate events, including leadership summits, client conferences, internal meetings, and training sessions. This role requires exceptional organizational skills, vendor management expertise, and a strong understanding of corporate branding and stakeholder engagement.

Key Responsibilities:

• Plan and execute corporate conferences and events aligned with business goals and brand standards.
• Collaborate with internal stakeholders to define event objectives, target audiences, and success metrics.
• Develop and manage detailed project plans, timelines, and budgets.
• Source and negotiate contracts with venues, hotels, transportation providers, and other vendors.
• Coordinate logistics including registration, travel, accommodations, catering, and audiovisual needs.
• Manage internal communications and promotional materials for events.
• Ensure seamless on-site execution and provide real-time problem-solving during events.
• Conduct post-event evaluations and prepare reports with insights and recommendations.
• Maintain compliance with corporate policies, safety regulations, and accessibility standards.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Communications, or related field.
• 3+ years of experience planning corporate conferences or large-scale business events.
• Strong project management and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and tools (e.g., Cvent, Bizzabo, Monday.com).
• Ability to work under pressure and adapt to changing priorities.
• Willingness to travel and work flexible hours as needed.

Preferred Skills:

• Certified Meeting Professional (CMP) or similar credential.
• Familiarity with corporate branding and executive-level stakeholder engagement.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Rapport maintains a drug-free workplace.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave