Meeting & Event Coordinator

JLL; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) in Houston, TX is seeking a Meeting & Event Coordinator to serve as the primary contact for internal meetings and events within a corporate real estate environment. You will orchestrate reservations, room setup, catering, and AV coordination, while delivering hospitality-focused experiences for employees and guests.

Responsibilities include coordinating with facilities, engineering, and vendors, managing schedules, and ensuring security and professionalism in all client

Qualifications

• Bachelor's degree or equivalent in event planning, hospitality, or related field.
• 1–3 years' experience in event planning, corporate hospitality, or conference center management.
• Strong receptionist background with front desk responsibilities and professionalism.
• Excellent customer service and communication with senior executives and stakeholders.

Responsibilities

• Execute high-profile meetings and events with senior executives and act as main client contact for bookings.
• Determine event requirements: space configuration, setup, AV, catering, and support.
• Oversee conference center operations using scheduling software and manage setup, breakdown, rentals, and vendors.
• Conduct daily site checklists to keep spaces pristine and ready for use; ensure flawless execution.

Skills

Event planning

Front desk

Customer service

Communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Corrigo

Event management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Meeting & Event Coordinator - JLL

The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations.

Responsibilities

• Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requests
• Consult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event support
• Manage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor services
• Conduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready‑to‑use condition with flawless execution standards
• Provide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocols
• Collaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpoints
• Collect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

Required Qualifications

• Bachelor's degree or equivalent work experience in event planning, hospitality, or related field
• 1‑3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center management
• Strong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocols
• Exceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environments
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platforms
• Proven ability to manage multiple concurrent events with strong organizational and project management capabilities
• Physical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Preferred Qualifications

• Experience with audio/visual technologies and technical equipment coordination for corporate events
• Track record of initiative, integrity, and sound judgment in fast‑paced, high‑pressure corporate environments
• Collaborative leadership skills with demonstrated ability to work effectively across workplace management teams
• Experience utilizing facilities management platforms such as Corrigo for work order and invoice submission processes
• Knowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Location: Houston, TX

Work Shift: 1st Shift, Monday to Friday, 7:30 AM to 4:30 PM

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process—including the online application and/or overall selection process—you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Under the Equal Employment Opportunity policy, JLL offers equal opportunity in all aspects of employment.