Meeting and Event Specialist

Markel; Richmond (VA); On-site; USD 62,000 - 86,000; Full time

Job summary

Markel is seeking a highly organized Meeting & Event Specialist to support planning and execution of meetings and events across the organization in Richmond, VA. You will handle logistics, budgeting, vendor coordination, onsite delivery, and post‑event reporting, with responsibility for branding and the Swoogo platform.

Your success will depend on precision, timing, and the ability to manage multiple projects under pressure while delivering memorable experiences that reflect the Markel Style.

Qualifications

• Bachelor’s degree is required; hospitality or marketing background preferred.
• CMP designation is a plus for this role.
• 3+ years in corporate meeting and event planning with deadlines.

Responsibilities

• Coordinate all phases of event delivery: planning, logistics, onsite, production, and post‑event closeout.
• Support team with administrative tasks to ensure seamless operations.
• Manage budgets, vendor quotes, contracts, and post‑event reporting.
• Create branded materials and use Swoogo for registrations and communications.

Skills

Meeting planning

Event coordination

Budget management

Vendor management

Multitasking

Attention to detail

Proofreading

Communication

Education

Bachelor’s degree required

CMP certification a plus

Hospitality Management or Marketing background preferred

Tools

Office 365

MS Teams

SharePoint

WebEx

Swoogo

Job description

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! Overview

Markel, a Fortune 500 company, is seeking a highly organized, detail-oriented Meeting & Event Specialist to support the planning and execution of high-quality meetings and events across the organization. This is a hands‑on, execution-focused role covering logistics, budgeting, vendor coordination, onsite delivery, and post‑event reporting, along with support for Markel’s promotional items program and the Swoogo event platform.

This role requires precision and follow‑through at every stage, from vendor quotes through final expense reconciliation, along with the ability to multitask and thrive under pressure in a fast‑paced environment. We're looking for someone who takes pride in getting the details right and is passionate about delivering memorable experiences that reflect the Markel Style.

Why You’ll Love This Role

• Impact: Deliver polished events that strengthen relationships with employees, clients, and partners.
• Creativity: Propose ideas, enhancements, and innovative solutions to elevate the guest experience.
• Dynamic environment: No two days are alike—plan, coordinate, and execute a variety of initiatives.
• Collaboration: Work with a supportive, high-performing team that holds a high bar for quality.
• Growth: Expand your expertise in corporate event planning, hospitality, technology, and branding.

Event Planning & Execution

• Provide comprehensive coordination across all phases of event delivery: planning, logistics, onsite setup, production, and post‑event closeout with consistent, reliable follow‑through on every task and deadline.
• Serve as dedicated support resource for the team through administrative tasks to enable seamless event operations and team success.

Vendor & Financial Management

• Assist with RFPs, review event orders, track budgets, and reconcile expenses accurately.
• Coordinate with vendors to ensure services and materials are professional and reflect Markel’s high standards.

Branding, Guest Experience & Logistics

• Create branded event materials and signage to enhance guest experience.
• Use Swoogo event platform to manage event registration, communications, and event websites.
• Prepare nametags, gifts, gift bags, seating charts, event communications and registration lists with a high degree of accuracy, proofreading all materials prior to distribution.
• Maintain complete event documentation and post‑event follow‑up to ensure transparency and accountability.
• Perform additional duties as assigned.

Continuous Improvement

• Research new event possibilities, propose creative approaches, and identify cost‑saving opportunities.

Professional Development

• Participate in ongoing learning opportunities, such as industry webinars and professional certifications, to support a culture of excellence.

Qualifications

• Bachelor’s degree required; Hospitality Management or Marketing preferred.
• Certified Meeting Professional (CMP) designation a plus.
• 3+ years of corporate meeting and event planning experience required.
• Demonstrated track record of meeting deadlines and managing multiple concurrent projects.
• Highly organized, detail-oriented, energetic, and solution-driven, with a sharp eye for proofreading.
• Proficient in Office 365, MS Teams, SharePoint, WebEx; Swoogo experience preferred.
• Ability to travel overnight and work occasional evening or weekend hours as required.
• Richmond, VA-based (no relocation).
• English required.

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Pay Information

The base salary offered for the successful candidate will be based on compensable factors such as job‑relevant education, job‑relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. The national average salary range for the Meeting & Event Specialist is $62,400 to $85,800 with 12% incentive.

Who We Are

Markel Group (NYSE – MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.

We’re all about people | We win together | We strive for better

We enjoy the everyday | We think further

What’s In It For You

In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.

• We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.
• All full‑time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
• We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.

#PIQ

#DEIB

Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non‑work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.

Should you require any accommodation through the application process, please send an e‑mail to the [e-mail].