Meeting and Event Coordinator

X-Energy, LLC; Rockville (MD); On-site; USD 82,380,000 - 90,977,000; Full time

Benefits offered by this job

401K plan with employer match

Medical/Dental / Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement/Professional Dev

Job summary

X-energy, LLC is seeking a detail-oriented Meeting & Event Coordinator to plan, setup, and execute meetings and events at the Gaithersburg office. The role starts with daily meeting support and grows to larger events as the company expands, with travel to other facilities as needed.

The ideal candidate will manage vendor relationships, stay within budgets, and deliver well-organized events in a fast-paced environment. This full-time, non-exempt position requires 5 days in office.

Qualifications

• 3+ years of experience in facilities coordination, operations support, or related functions.
• Proven ability to juggle multiple meetings/events with a high degree of accuracy.
• Experience coordinating with caterers, suppliers, and service providers; strong negotiation skills.
• Ability to work within defined budgets, track expenses, and report on spending.
• Excellent written and verbal communication for coordinating with admins, stakeholders, and vendors.
• Comfortable in a growing role and able to scale from daily support to large events.

Responsibilities

• Food & catering coordination for meetings, including delivery timing and setup.
• Source, order, and organize meeting supplies within approved budgets.
• Prepare meeting spaces for daily meetings with catering and supplies.
• Support planning and execution of larger meetings and company events as needed.
• Provide meeting and event coordination support to other X-energy facilities, including travel.
• Liaise between administrative staff, internal stakeholders, and external vendors.
• Monitor spending against budgets and report costs and vendor performance.
• Develop and maintain policies for meetings and events, including timelines and approvals.
• Manage scheduling and on-site logistics to ensure events run on time.
• Maintain professional demeanor in all communications.
• Perform additional duties as assigned by the manager.

Skills

Organization

Detail Orientation

Vendor Management

Budget Management

Communication

Time Management

Job description

Job Description

X-energy is seeking a detail-oriented and highly organized Meeting & Event Coordinator to lead the planning, setup, and execution of company meetings and events. This Corporate Facilities role is based at our corporate office, with support that may extend to other X-energy facilities as needed. The Meeting & Event Coordinator keeps meetings running smoothly, from coordinating food orders and deliveries to managing meeting supplies within approved budgets. The role starts with daily meeting support and is expected to grow into larger meetings and company-wide events as the organization expands. The ideal candidate thrives in a fast-paced environment, manages vendor relationships well, and takes pride in delivering seamless, well-organized events.

Tasks / Responsibilities

• Food & Catering Coordination: Place and manage food orders for meetings; coordinate delivery timing, setup, and cleanup with vendors and administrative staff.


• Meeting Supply Management: Source, order, and organize meeting supplies and materials, ensuring all purchases stay within the requested/approved budget.


• Daily Meeting Setup: Prepare meeting spaces for daily meetings — including catering, supplies, and room readiness — in partnership with the administrative team.


• Event Scaling & Support: Support the planning and execution of larger meetings and company events as needed, scaling logistics as the department and demand grow.


• Multi-Facility Support: Provide meeting and event coordination support to other X-energy facilities as needed, including occasional travel.


• Vendor & Admin Liaison: Serve as the point of contact between administrative staff, internal stakeholders, and external vendors (caterers, suppliers, service providers).


• Budget Tracking & Reporting: Monitor spending against approved budgets, track expenses, and provide reporting to management on costs and vendor performance.


• Policy & Procedure Development: Develop, establish, and maintain policies and procedures for meetings and events, including request timelines, catering and meal requests, purchasing approvals, and vendor expectations. Keep these documents current as the program grows.


• Logistics Coordination: Manage scheduling, timing, and on-site coordination to ensure events are executed on time and to expectation.


• Maintain professional demeanor and behavior at all times in all forms of communication.


• Perform other duties as assigned by manager.

Minimum Qualifications

• Typically Demonstrated by 3 plus years of relevant experience of experience in facilities coordination, operations support, or related functions.


• Organization & Attention to Detail: Proven ability to juggle multiple meetings/events simultaneously with a high degree of accuracy.


• Vendor Management: Experience coordinating with caterers, suppliers, and service providers; strong negotiation and relationship-management skills.


• Budget Management: Ability to work within defined budgets, track expenses, and report on spending.


• Communication: Excellent written and verbal communication skills for coordinating across admins, stakeholders, and vendors.


• Adaptability & Scalability: Comfortable in a growing role; able to scale from daily meeting support to large-scale events as demands increase.


• Time Management: Strong prioritization skills and the ability to meet deadlines in a dynamic environment.

Location

9801 Washingtonian Blvd, Gaithersburg, MD

Work Site Expectations

5 days in office

Travel Expectations

10 - 25% to support other X-energy facilities as needed

Hours

Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives. Offers within the posted salary range are commensurate with the individual’s qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is: $28.75 to $31.75

Position Job Classification

Full time - Non-Exempt

Benefits

• X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match


• Medical/Dental /Vision Insurance


• Life and Disability Insurance


• Paid Time Off


• Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

Equal Opportunity Employer

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov) E-Verify Participation Link: E-Verify Participation Poster English and Spanish

X-energy Company Description

X-energy is delivering the next generation of carbon-free energy by reinventing nuclear power. We believe in leaving a cleaner planet for our children and grandchildren, while continuing to provide sufficient and affordable power to sustain growing populations around the world. That is why we have reinvented nuclear power, with a unique combination of proven technologies and new innovations, to meet our current and future needs. Watch our Anthem here

Equal Employment Opportunity Posters X-energy does not discriminate in employment against qualified individuals on the basis of a disability, and understands its obligation to make reasonable accommodation for individuals with physical or mental impairments that qualify as a disability under the ADA and ADAAA, unless the accommodation would impose an undue hardship on the company. It is an applicant’s or employee’s responsibility to participate in this interactive process by seeking an accommodation, assisting X-energy in reviewing accommodation alternatives and providing medical certification of the need for an accommodation. Any applicant or employee who wishes to seek an accommodation under this policy should contact the Human Resources Department via email at [e-mail]. Whether a requested accommodation would create an undue hardship will be determined based on the facts of each particular case.