Medication Support Coord

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Brigham and Women's Hospital is seeking a Medication Support Coordinator to assist with patient medication management and support department operations. The role requires excellent customer service skills, knowledge of pharmacy regulations, and the ability to work collaboratively within a healthcare team. Ideal candidates will have prior experience in a medical setting and strong communication skills.

Qualifications

• High school diploma or equivalent required.
• Completion of an accredited Pharmacy Technician or Medical Assistant program preferred.
• One-year experience in a medical setting required.

Responsibilities

• Assists with patient medication management and renewal requests.
• Acts as a resource for patients regarding prescriptions and medication-related issues.
• Completes prior authorization paperwork and monitors progress.

Skills

Customer service

Critical thinking

Communication

Organizational skills

Education

High school diploma or equivalent

Completion of Pharmacy Technician or Medical Assistant program

Tools

Electronic medical record system (Epic)

Job description

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Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Reporting directly to the Operations Manager, Brigham and Women’s Primary Care Center of Excellence, this position effectively performs a variety of medication-related tasks, as well as other duties in support of department operations within their scope of practice. The individual will work closely with practice-based care teams to provide patient-centered care to our population of approximately 170,000 patients. The position requires excellent customer service skills, critical thinking, and collaborative problem solving. The position requires knowledge of laws and regulations related to pharmacy practice and patient confidentiality. It also requires knowledge of medication abbreviations and symbols; medical terminology; medication indication and dosage; and common medication questions.

Brigham Health Primary Care is committed to racial justice by building and active enforcement of policies, practices, attitudes, and actions that produce equitable access, treatment, and outcomes for all people. Our clinics are grounded in team-based, patient and family-centered care. We partner with communities to seek health and wellness, working to eliminate health care inequities with an expanded care team that includes behavioral health, social workers, nurses, population health coordinators, patient navigators, community health workers, community resource specialists, high-risk RN case management, and support for virtual visits. Computer, written and verbal communication skills are necessary and prior experience with use of an electronic medical record system (i.e. Epic) is preferred. Excellent attention to detail and strong organizational skills are required. The individual must be a graduate of an approved pharmacy technician or medical assistant program or have equivalent institutional/retail pharmacy or medical office experience. Pharmacy Technician Registration by the Massachusetts Pharmacy Board of Registration or Medical Assistant Certification is preferred. One-year experience in a medical office or pharmaceutical industry is required. Prior pharmacy experience is desirable.

Principal Duties And Responsibilities

• Supports the Primary Care department by assisting with patient medication management.
• Receives, reviews, and facilitates requests for medication renewal. Reviews the requests according to guidelines. Pends the requests in the electronic medical record (Epic) and routes to prescriber for review and signature.
• When electronic prescribing is not available, acts as an agent of the provider to transmit prescription information to pharmacies by phone, fax, or paper.
• Acts as resource for patients on procedures of obtaining prescriptions, generic medications, prior approval requirements, insurance procedures, and other medication related issues.
• Completes medication prior authorization paperwork or e-Forms for signoff by the clinical care team and in collaboration with the patient. Monitors progress of prior authorization status throughout review process, updating appropriate parties as necessary.
• Completes Durable Medical Equipment (DME) approval forms and/or paperwork for signoff by the clinical care team and in collaboration with the patient. Monitors progress throughout review process, updating appropriate parties as necessary.
• Answers the phone, provides information and directs calls to the appropriate areas.
• Assists in department-wide initiatives for improved medication prescribing, such as preferred medications, medication recalls or alerts, medication formulation changes.
• Performs all job functions in compliance with applicable federal, state, hospital policies and procedures.
• Handles confidential information in compliance with HIPAA guidelines.
• Attends team meetings as required and contributes in a positive manner, focusing on constructive processes and quality improvement.
• Maintains clean and organized work areas.
• Follows intuitional and departmental policies and procedures.
• Demonstrates accountability and ownership of job responsibilities.
• Exhibits professional behaviors and attitudes related to communication, punctuality, workplace attire, personal internet or phone use and teamwork. 16. Performs other duties as needed.
  
  

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised. No supervisory authority is required in this capacity.

FISCAL RESPONSIBILITY: Indicate financial “scope” information, i.e.: size of budget, volume, revenue, etc. No fiscal responsibility required in this capacity

Other Duties And Responsibilities

• Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners.
• Follows safe practices required for the position.
• Complies with appropriate BWH and Partners policies and procedures.
• Fulfills any training required by BWH and/or Partners, as appropriate.
• Brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.
  
  

Qualifications

QUALIFICATIONS:

• High school diploma or equivalent.
• Must be at least 18 years of age.
• Successful completion of an accredited or Board-certified Pharmacy Technician or Medical Assistant training program, or equivalent institutional/retail pharmacy or medical office experience required.
• Achievement of a passing score on either a Board approved pharmacy technician assessment examination, a Board approved national technician certification exam, or a Board approved medical assistant certification exam preferred. 5. Registered Pharmacy Technician with the Massachusetts Board of Pharmacy or Certified Medical Assistant preferred.
• One-year experience in a medical setting is required. Prior pharmacy experience desirable.
• Requires knowledge of laws and regulations related to clinical practice and patient confidentiality.
• Requires knowledge of medication abbreviation and symbols, medication indication and dosage, and common medication questions.
• Requires knowledge of medical terminology, abbreviations and computer technology.
• Experience with electronic medical record system(s) and Outlook is preferred. Experience with Epic is desirable.
• Strong written and verbal communication skills in English required. Bilingual (Spanish) written and verbal communication skills a plus.
• Ability to communicate clearly and effectively with patients, families, providers and staff while protecting patient confidentiality and demonstrating courtesy and respect.
• Demonstrated skills in service excellence including active listening, problem solving and ability to remain calm in emotional situations.
• Demonstrated ability to apply good judgment in resolving problems independently while following department guidelines.
• Attention to detail, strong organizational skills with the ability to prioritize multiple tasks and work independently, especially when there are time constraints.
• Excellent interpersonal skills and ability to work well as part of a team with all levels of personnel including, management, physicians, practitioners, and staff.
  
  

Skills/ Abilities/ Competencies Required

• Satisfactory command of the English language.
• Ability to read, interpret and follow complicated verbal and written instructions precisely.
• Ability to work with sustained attention and care on routine repetitive tasks. 4. Ability to perform mathematical calculations.
• Must be able to work accurately under stress with time constraints.
• Communication skills and knowledge of Primary Care policies and procedures is essential.
• Ability to perform in a professional and courteous manner and maintain working relationships with Physicians, Nurses, Pharmacists and other health care professionals.
• Understanding medical terminology, abbreviations and computer operation. 9. Time management and organizational skills to handle multiple tasks under time constraints.
• Ability to organize and maintain efficient work areas and services.
• Ability to distinguish routine functions from those requiring a Clinician’s professional judgment.
• Attend and participate in department continuing education as requested.
  
  

Working Conditions

Additional Job Details (if applicable)

Majority of work is done on the computer and telephone. Hybrid work environment; the majority of work will be remote, with training in person and with advanced notice, employee may be asked to work on-site. This employee will be a member of the Primary Care Medication Support Team, working closely with a team of colleagues in the same job title, as well as collaborating with the clinical care team at our Primary Care practices.

Remote Type

Hybrid

Work Location

800 Huntington Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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