Medical Support Assistant (Advanced)

US-Department-of-Veterans-Affair; Temple (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

The US Department of Veterans Affairs seeks a Medical Support Assistant (Advanced) to support PMRS clinics within the Central Texas VA Health Care System. This role collaborates with a multidisciplinary team to ensure smooth patient flow and accurate data management.

The position emphasizes high-quality administrative support, scheduling coordination, and effective use of health IT systems to enhance access to care for veterans. Texas-based facility with federal employment benefits.

Qualifications

• Citizenship per VA policy; high school diploma or equivalent required.
• No prior experience required for GS-06 level; English language proficiency required.
• Ability to work in an interdisciplinary care setting and coordinate administrative duties.

Responsibilities

• Provide specialized administrative patient support within PMRS clinics.
• Coordinate scheduling, patient check-in, and data entry across multiple systems.

Skills

English proficiency

Interdisciplinary collaboration

Education

High school diploma / GED

Tools

CPRS

Vista

VSE

ISS

JLV

Virtual Scheduling Manager

ICB

Microsoft Office

VetLink

Secure Messaging

Job description

The Medical Support Assistant (Advanced) (AMSA) serves within the Physical Medicine & Rehabilitation Service (PMRS) clinics at the Central Texas VA Health Care System (CTVHCS). The AMSA position is a fundamental role within the Veterans Health Administration (VHA) Patient Centered Medical Home Model Transformation Initiative. They provide specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial- level Board or Department of Education.
• Licensure/Certification/Registration. None
• Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

GS-06:

Experience. One (1) year of specialized experience equivalent to the GS-05 grade level. Examples of experience may include, but not limited to: scheduling, canceling, re-scheduling patient appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments; coordinate administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e., TRICARE, sharing agreements, collaterals, research patient, VA employee, etc.).

Demonstrated Knowledge, Skills, and Abilities

• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.
• Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.

Preferred Experience

• At least 3-5 years as an AMSA or previous LEAD
• Proficient in systems CPRS, Vista, VSE, ISS, JLV, Virtual Scheduling Manager, ICB, Microsoft Office, VetLink, Secure Messaging
• Must be able to schedule (consults, RTCs) in accordance with VHA Directions 1230, 1231, and 1232, SOPs, Business Rules, and guidance and run various reports (EARR, pending consults/RTCs)
• Timekeeper experience; VATAS knowledge

Reference

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-06.

Physical Requirements

The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.