Medical Support Assistant (Advanced)

U.S. Department of Veterans Affairs; Louisville (KY); On-site; USD 42,000 - 52,000; Full time

Job summary

The U.S. Department of Veterans Affairs seeks an Advanced Medical Support Assistant to support a Patient Aligned Care Team (PACT) or Specialty Care setting.

The role involves coordinating appointments, updating the electronic health record, and assisting with daily clinic operations to ensure timely access to care for veterans. Candidates should be prepared to work in a fast-paced clinic environment, follow VA policies, and contribute to multidisciplinary team efforts to improve patient outcomes

Qualifications

• Applicant must meet citizenship requirements and have English proficiency.
• No specific experience required, education details as listed in Basic Requirements.
• Qualifying experience may be required for higher grade levels.

Responsibilities

• Assist with scheduling and managing patient appointments and referrals.
• Enter and verify patient demographics and insurance data in the EHR.
• Support clinical staff to ensure smooth patient flow and care continuity.

Skills

Scheduling patient appointments

Electronic health records

Interdisciplinary communication

Customer service

Education

High school diploma / GED

Job description

Summary

The incumbent serves as an Advanced Medical Support Assistant assigned to a Patient Aligned Care Team (PACT) model or a Specialty Care Setting involved in a PACT model. The PACT teamlet is a primary care team that generally consists of a primary care provider (MD - NP - PA) - registered nurse care manager - clinical associate (LPN or medical assistanUhealth technician) and an administrative associate (MA/MSA/health technician).

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship


• Be a citizen of the United States (U.S.)


• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.


• 7407(a)


• Experience


• No experience required


• Education


• High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education


• Licensure/Certification/Registration


• None


• English Language Proficiency


• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.


• 7403(f)


• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)


• Grade Determinations: In addition to the basic requirements above - applicants must meet the following experience: Experience


• One year of experience equivalent to the GS-5 grade level


• Examples of credible experience at this level include - but are not limited to: scheduling - canceling - re-scheduling patient appointments and/or consults


• entering no-show information


• monitoring appointment requests from multiple electronic sources


• participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic - monitoring both inpatient and outpatient appointments in areas of responsibility


• verifying and updating demographics and insurance information when patients check-in for appointments


• coordinates administrative functions relating to emergency and non-emergency transfers to other clinical/medical facilities or private hospitals and determines appointment type based on the patient's eligibility status


• AND Knowledge - Skills - and Abilities (KSAs)


• In addition to the experience or education above - the candidate must demonstrate the following KSAs: Advanced knowledge of the technical health care process (including - but not limited to - scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care


• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc


• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians


• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met


• Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations


• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers


• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns


• Note: You must provide detailed information of your experience performed


• Information such as \"I was a Medical Support Assistant\" is insufficient to determine your qualifications


• Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hour worked per week


• Note: Quality of Experience


• Qualifying experience must be at a level comparable to MSA experience or equivalent administrative clinical support role in a non-VA medical inpatient or outpatient setting at the next lower grade level


• For all assignments above the full performance level - the higher-level duties must consist of significant scope - administrative independence - complexity/difficulty and a range of varieties


• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/


• The full performance level of this vacancy is GS-6. The actual grade at which an applicant may be selected for this vacancy is GS-6. Physical Requirements: Typically - the Advanced Medical Support Assistant must be able to operate a computer terminal and be able to manage multiple activities at one time


• Work is generally sedentary


• however - there may be some walking - standing - bending - and carrying of light items


• Work Environment: The work may be stressful due to the accelerated pace for several hours at a time during peak clinic hours or on days that have a large volume of clinic activity

Duties

• VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional Duties at this level include - but are not limited to: Participating in team huddles and team meetings to manage and plan patient care


• setting priorities and deadlines - adjusting the flow and sequencing of the work to meet team and patient needs


• Work with the team to reinforce the plan of care and self-help solutions and entering appropriate information into the electronic record


• Monitoring pre-appointment requirements to assure readiness for patient visit - procedure (e.g. - X-ray - lab work)


• Managing electronic wait list to verify and validate accuracy and resolve issues


• Participating and providing input in problem solving on operational issues or procedures in team meetings - performing administrative follow up actions


• Participating in and independently following up on team huddles by sharing information and collaborating with the medical team to assure continuity of care


• Evaluating patient information and clinic schedule lists to determine whether patient is vested


• Educating providers about shared patients (those who receive their care at multiple VAs or those who have care in the community) and bringing to the attention of the provider


• Work Schedule: Monday - Friday 8:00am - 4:30pm or TBD Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases


• When setting pay - a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade)


• Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual - based on prior [work experience] or military service experience


• Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child


• Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66


• Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)


• Telework: Not Authorized Virtual: This is not a virtual position


• Functional Statement #: 40845-F Permanent Change of Station (PCS): Not Authorized