Medical Support Assistant (Advanced)

US-Department-of-Veterans-Affair; Lexington (KY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Job summary

The U.S. Department of Veterans Affairs is seeking an Advanced Medical Support Assistant to support the Outpatient Clinic Unit within the Ambulatory Care & Processing Section at a VA Medical Center affiliated with the University of Kentucky.

You may work at Cooper Drive or Leestown Road, with potential reassignment as needed. Applicants must meet basic requirements; no experience is required, and a high school diploma or GED is essential.

Qualifications

• Must provide detailed information of your experience performed with job titles and dates.
• Experience examples include scheduling, canceling or rescheduling appointments, and updating records.
• Ability to verify demographics and insurance information at patient check-in.

Responsibilities

• Schedule and manage patient appointments and related referrals.
• Enter no-show information and monitor appointment requests from multiple sources.
• Coordinate emergency and non-emergency transfers to other facilities.
• Verify and update demographics and insurance information at check-in.
• Support clinic operations and assist team with administrative tasks.

Skills

Scheduling

Appointment control

Data entry

Communication

Education

High School Diploma

GED equivalent

Proficiency certificate

Job description

The incumbent serves as an Advanced Medical Support Assistant in the Outpatient Clinic Unit of Ambulatory Care & Processing Section of Health Administration Service and works at a two-divisional teaching hospital affiliated with the University of Kentucky Medical Center at the U.S. Department of Veterans Affairs Medical Center. He/she will work at one of the locations for the two divisions (Cooper Drive or Leestown Road) but may be required to work at the other location as necessary.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None
• Foreign Education. To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials.
• Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

GS-6 Medical Support Assistant (Advanced)

To qualify at this level, candidates must have: One year of experience equivalent to the GS-5 grade level. Examples of credible experience at this level include, but are not limited to: scheduling, canceling, re‑scheduling patient appointments and/or consults; entering no‑show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check‑in for appointments; coordinates administrative functions relating to emergency and non‑emergency transfers to other clinical/medical facilities or private hospitals and determines appointment type based on the patient's eligibility status.

Additional KSAs

1. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
2. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow‑up care, overbooking, provider availability, etc.
3. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
4. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
5. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
6. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Note: You must provide detailed information of your experience performed. Information such as "I was a Medical Support Assistant" is insufficient to determine your qualifications. Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-06. The actual grade at which an applicant may be selected for this vacancy is GS-06.

Physical Requirements

Typically, the Advanced Medical Support Assistant must be able to operate a computer terminal and be able to manage multiple activities at one time. Work is generally sedentary; however, there may be some walking, standing, bending, and carrying of light items. Work Environment: The work may be stressful due to the accelerated pace for several hours at a time during peak clinic hours or on days that have a large volume of clinic activity. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.