Medical Support Assistant (Advanced)

Veterans Health Administration; Glenwood Springs (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

U.S. Department of Veterans Affairs is seeking an Advanced Medical Support Assistant (GS-6) in Colorado. The role involves scheduling and rescheduling patients, coordinating care across clinics, verifying insurance, and handling inquiries from patients and staff.

The job requires a high school diploma or equivalent, English proficiency, and experience at the GS-5 level with demonstrated KSAs for healthcare delivery. This position is office-based and involves clerical duties in a clinical setting.

Qualifications

• One year of creditable experience equivalent to the GS-5 level.
• Scheduling and rescheduling patients for treatment
• Interviewing patients for appointments
• Referring patients to other medical specialty clinics
• Providing information to patients to resolve complaints
• Interacting with internal and external customers
• Reviewing and documenting medical outpatient and inpatient records
• Verifying third party insurance and updating information
• Obtaining medical information from patients
• Coordinating information and actions related to patient care
• Scheduling appointments in accordance with guidelines
• Demonstrated KSAs related to advanced healthcare processes and patient access

Responsibilities

• Schedule and adjust patient appointments across clinics.
• Coordinate information and actions related to patient care and services.
• Assist patients by providing necessary information and resolving inquiries.
• Review and document health records and insurance details to support care delivery.
• Interact with internal and external customers to ensure smooth workflow.

Skills

Scheduling

Rescheduling

Patient interviews

Referrals

Patient info

EHR access

Insurance verification

Care coordination

Interdepartmental comms

Education

High school diploma / GED

Tools

EHR systems

Job description

Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Experience: None Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education
• English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f)
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grandfathering Provision: Grandfathering Provision
• Employees in VHA in this occupation, under a permanent, appropriate, and legal placement effective February 5, 2026 of the qualification standard, are considered to have met all qualification requirements for the grade and/or assignment held, including positive education and registration/certification where applicable
• For employees who do not meet all the basic or assignment-specific requirements in this standard but met the qualifications applicable to the position at the time they were appointed, the following provisions apply: Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard
• Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation
• Grade Determinations: Advanced Medical Support Assistant, GS-6 In addition to meeting the Basic Requirements outlined above, candidates must possess the required specialized experience and be able to demonstrate all Knowledge, Skills and Abilities (KSAs) as summarized below
• Experience
  • One year of creditable experience equivalent to the GS-5 level
  • (Scheduling and rescheduling patients for treatment
  • interviewing patients for appointments
  • referring patients to other medical specialty clinics
  • providing information to patients necessary to resolve complaints
  • interacting with both internal and external customers
  • reviewing and documenting medical outpatient and inpatient electronic health records, as well as administrative records
  • verifying third party insurance and updating information
  • obtaining medical information from patients
  • coordinating information and actions related to patient care and services
  • and scheduling appointments in accordance within guidelines.) AND Knowledge, Skills, and Abilities (KSAs)
• In addition to the experience above, the candidate must demonstrate the following KSAs: Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow‑up care, overbooking, provider availability, etc
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns
• Preferred Experience: N/A Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.The full performance level of this vacancy is GS-06

Physical Requirements

• The work performed is predominately clerical in nature and requires no special physical standards
• The work is usually performed in an office setting, working with others and/or alone
• As typical in an office setting, there is the possibility for multiple distractions from normal operating functions and the incumbent is expected to be able to physically perform the duties of the position, aides permitted (which may include walking, sitting, standing, reaching, and bending.) The work may also include the need for light lifting and carrying (under 15 lbs.) of work materials (i.e.: books, binders, papers, etc.)

NOTICE ON TRIAL/PROBATIONARY PERIODS

• The first year of continuous service in the same or similar position of a preference eligible in the excepted service is a trial period
• The first 2 years of continuous service in the same or similar position of an individual in the excepted service (other than a preference eligible), is a trial period
• At least 60 days prior to the end of each employee's initial probationary or trial period, management officials shall, to the extent practicable, meet to discuss the employee's performance and conduct (based in part on input from the employee's supervisor), the needs of the agency, and whether their continued employment would advance the public interest, the organizational goals of the agency, and the efficiency of the service
• Within 30 days prior to the end of each employee's probationary or trial period, management officials shall determine whether to finalize the employee's appointment to the Federal service, or whether to terminate their service
• Before the employee is terminated, they shall be notified in writing of the effective date of the action.

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