Medical Support Assistant

International SOS Government Medical Services; Glendale (CO); On-site; USD 30,734 - 36,244; Full time

Job summary

International SOS Government Medical Services seeks a full-time Scheduling/Administrative Support professional to help veterans access timely healthcare. You will coordinate patient appointments, manage referrals, and maintain accurate medical documentation within the EHR while delivering professional customer service to Veterans and families.

Responsibilities include greeting patients, handling inquiries, and ensuring efficient clinic operations, all while adhering to HIPAA, VA, and

Qualifications

• High school diploma or GED required.
• Minimum 6 months of customer service experience.
• Must be a U.S. citizen or permanent resident.
• Ability to obtain VA Public Trust clearance and pass English proficiency.
• Typing speed of at least 50 wpm with basic medical terminology knowledge.

Responsibilities

• Schedule, reschedule, and coordinate patient appointments per VHA guidelines.
• Coordinate referrals with specialty clinics to ensure timely care.
• Maintain and update clinical and administrative data in the EHR.
• Handle inquiries via phone, secure messages, chat, and email.
• Assist with patient check-in/check-out and registration processes.
• Communicate effectively with internal/external customers to coordinate care.
• Provide administrative information and refer medical questions to staff.
• Support clinicians with scheduling procedures and processes.
• Maintain patient privacy in line with HIPAA and VA policies.

Skills

Communication

Customer service

Typing 50 wpm

English proficiency

HIPAA awareness

Education

High school diploma or GED

Tools

EHR software

Job description

• Compensation: USD 22.31 - USD 26.31 - hourly

Company Description

Support veteran-focused outpatient care where accurate scheduling, responsive patient communication, and coordinated administrative support help Veterans access the healthcare services they need.

At International SOS Government Medical Services, you'll support healthcare programs that improve patient care and operational readiness across the U.S. and internationally. Founded in 1984, International SOS operates in more than 90 countries, delivering healthcare, medical assistance, emergency response, and workforce support services worldwide.

Job Description

You'll help Veterans access timely healthcare by coordinating appointments, supporting patient communications, maintaining accurate medical documentation, and helping clinical teams manage patient workflows. Working alongside providers and interdisciplinary healthcare teams, you'll manage scheduling activities, assist with referrals, respond to patient inquiries, and help ensure efficient clinic operations while delivering professional customer service to Veterans and their families.

Employment Type: Full-Time

This position is contingent upon contract award.

Key Responsibilities

• Schedule, reschedule, and coordinate patient appointments while helping manage provider schedules in accordance with Veterans Health Administration (VHA) scheduling guidelines.
• Coordinate referrals and appointments with specialty clinics to help ensure timely access to ongoing patient care.
• Review, document, scan, upload, and maintain clinical and administrative information within the electronic health record (EHR).
• Obtain and update patient demographic and medical information while ensuring accurate documentation and record maintenance.
• Respond to telephone calls, secure messages, chat messages, and patient inquiries while accurately routing communications to the appropriate clinical or administrative staff.
• Welcome Veterans and visitors by assisting with patient check-in, check-out, registration, and appointment-related inquiries while directing questions to the appropriate staff.
• Communicate effectively with internal and external customers to coordinate appointments, services, and administrative activities.
• Provide patients with administrative information that helps resolve concerns while referring all medical questions to the appropriate healthcare professional.
• Support clinical staff by providing guidance on established administrative processes and scheduling procedures.
• Perform additional administrative and patient support duties as assigned to maintain efficient daily clinic operations.
• Maintain patient privacy and confidentiality while following HIPAA, VA, and organizational policies.

Qualifications

Requirements

• High school diploma or GED.
• 6+ months of customer service experience.
• U.S. Citizen or Permanent Resident Card is required.
• Oral and written English proficiency.
• Basic computer proficiency.
• Typing speed of at least 50 words per minute.
• Working knowledge of basic medical terminology.
• Ability to obtain and maintain a VA Public Trust clearance.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation Disclaimer

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits Language (FTE roles)

Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus. International SOS Government Medical Services complies with all federal, state, and local minimum wage laws.

Equal Opportunity Employer (EEO) Statement

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.