Medical Support Assistant

US-Department-of-Veterans-Affair; Coralville (IA); On-site; USD 35,000 - 60,000; Full time

Job summary

US Department of Veterans Affairs in Coralville, IA is seeking a Medical Support Assistant (MSA) to support the Mental Health Service at the Coralville VA Clinic. The MSA handles receipt, intake, and indexing of health and administrative information, interfacing with PC applications and Vista and other systems.

GS-03 to GS-05 level, entry to full performance, with duties including scheduling and rescheduling appointments, greeting patients, and assisting clinical staff with administrative tasks;

Qualifications

• High school diploma or GED required.
• This is an entry-level MSA position with supervision.
• Proficient in spoken and written English.

Responsibilities

• Receipt, intake, and indexing of health information.
• Greet patients and answer phones; schedule appointments.
• Use PC applications and Vista/scheduling systems to support clinical staff.

Skills

Medical terminology

Communication with patients

Office software proficiency

Customer service

Education

High school diploma

GED or equivalent

Job description

The Medical Support Assistant (MSA) supports the Mental Health Service at the Coralville VA Clinic. The MSA performs duties related to the receipt, intake, and indexing of health and administrative information. The incumbent will interface with personal computer (PC) applications as well as numerous Vista and other various applications.

Basic Requirements

• a. Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens
• b. Experience. None.
• c. Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• d. Licensure/Certification/Registration. None.
• f. Foreign Education. To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials.
• g. Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• h. English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

Grade Determinations

Medical Support Assistant, GS-03.

Experience or Education. None beyond the basic requirements.

This is an entry level MSA position. It is expected that MSAs at this level will receive guidance from more experienced staff members and require frequent and direct supervision.

Medical Support Assistant, GS-04

Experience or Education.

• Experience. One year of creditable experience equivalent to the next lower grade.; OR
• Education. One year of education above high school

This is a developmental level MSA position. It is expected that MSAs at this level will receive minor and less frequent guidance from higher experienced staff members for more difficult tasks. Assignments at this level include, but are not limited to: scheduling and rescheduling patients for treatment; interviewing patients for appointments; referring patients to other medical specialty clinics; providing information to patients necessary to resolve VA Handbook complaints; interacting with both internal and external customers; reviewing and documenting medical outpatient and inpatient electronic health records, as well as administrative records.

Knowledge, Skills, and Abilities (KSAs).

• (a) Knowledge of basic medical terminology to assist in the provision of care to patients.
• (b) Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.
• (c) Ability to meet, communicate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients.
• (d) Ability to use, and navigate between, various types of office automation equipment and software (i.e., computer systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs) to support patient care.

Medical Support Assistant, GS-05

Experience or Education.

• Experience. One year of creditable experience equivalent to the next lower grade;
• Education. Two years of education above high school

This is the full performance level for MSAs. At this level, the MSA independently performs a full range of duties related to the delivery of health care services in an inpatient or outpatient setting. Advises clinical staff on current administrative processes. The MSA is responsible for answering phones, greeting patients, relaying messages to appropriate staff inside or outside of the unit, and scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines.

Knowledge, Skills, and Abilities (KSAs).

• (a) Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients.
• (b) Skill in customer service with the ability to identify customer concerns, and refer to the appropriate staff, as necessary, to ensure a satisfactory resolution.
• (c) Ability to operate computerized programs and systems in order to enter, modify, and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records, scheduling systems, and/or reports.
• (d) Ability to schedule medical appointments in a clinical setting.
• (e) Ability to work independently in the accomplishment of a wide variety of duties performing patient support work.
• (f) Ability to communicate effectively and professionally in person, electronically, and/or by telephone, with internal and external customers.

Reference:

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-5. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-3 to GS-5.

Physical Requirements:

You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.