Medical Student Coordinator-Part-time Days

Northwestern Memorial Healthcare; Huntley (IL); On-site; USD 39,000 - 49,000; Part time

Job summary

Northwestern Medicine is seeking a part-time Medical Student Coordinator to support onboarding, rotation scheduling, and medical education activities in collaboration with the Medical Education Director and RFUMS. The role focuses on coordinating orientation, Epic training, and essential administrative tasks.

The position requires strong planning, organization, and communication skills, plus 3 years of administrative experience and proficiency with Excel and Word.

Qualifications

• Strong planning, organizational, and interpersonal skills.
• Minimum of 3 years of professional office/administrative experience.
• Proficient with Microsoft Excel and Word.

Responsibilities

• Coordinate onboarding of medical students and ensure systems access.
• Plan orientation day, including Epic training.
• Set up meetings between the Medical Education Director and medical students; SRNA liaison.
• Coordinate rotation assignments with departments and specialties.
• Coordinate didactic lectures and Grand Rounds; maintain compliance with education standards.
• Develop and maintain onboarding, orientation, rotation and medical education files; provide admin support.

Skills

Strong planning

Organizational skills

Interpersonal skills

Tools

Microsoft Excel

Microsoft Word

Job description

Medical Student Coordinator-Part-time Days

• Part-time
• Salary Range Minimum : $28.50
• Salary Range Maximum: $35.62
• Compensation: USD 28.5 - USD 35.62 - hourly

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you’ll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

The Medical Students Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

The responsibilities of the Medical Students Coordinator include, but are not limited to working in collaboration with the Medical Education Director, CME Committee, Rosalind Franklin University of Medicine and Science (RFUMS) to coordinate medical students onboarding, rotation assignments, lectures, and other medical education activities as described below:

• Onboarding of medical students:
  • Ensure systems access for medical students
  • Plan and coordinate orientation day, including Epic training
  • Set up meetings between the Medical Education Director and the medical students
  • Point person for the Student Registered Nurse Anesthetist program (SRNA)
• Rotation assignments:
  • Coordinate with medical students on which specialty they prefer
  • Coordinate with the departments on the rotation assignments
• Coordinate medical education activities:
  • Coordinate didactic lectures for medical students
  • Plan and coordinate the Northwest Region Internal Medicine Grand Rounds
  • Ensure compliance of medical education standards
• Administrative functions:
  • Develop and maintain onboarding, orientation, rotation assignment, and medical education files
  • Provide administrative support for the Medical Education Director when needed
  • Arrange meetings and record meeting minutes

Required:

• Strong planning, organizational, and interpersonal skills
• Minimum of 3 years of professional office/administrative experience
• Proficient with Microsoft: Excel, Word

Preferred:

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events. Please visit ourBenefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.