Medical Student Coordinator-Part-time Days

Northwestern Medicine; Huntley (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits

Sign-on Bonus Eligibility

Job summary

Northwestern Medicine is seeking a Medical Students Coordinator in Illinois to support onboarding, rotation assignments, and didactic lectures for medical students. The role collaborates with the Medical Education Director and RFUMS to ensure compliant and efficient medical education activities.

The position emphasizes strong planning and organizational skills, with prior administrative experience and proficiency in Microsoft Excel and Word.

Qualifications

• Strong planning, organizational, and interpersonal skills.
• Minimum of 3 years of professional office/administrative experience.
• Proficient with Microsoft Excel and Word.

Responsibilities

• Coordinate onboarding of medical students, ensuring systems access and orientation.
• Manage rotation assignments with departments and students.
• Plan didactic lectures and coordinate the Northwest Region Internal Medicine Grand Rounds.
• Provide administrative support and maintain onboarding, orientation, and education files.

Skills

Planning skills

Organizational skills

Interpersonal skills

Office administration

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Job description

Description

The Medical Students Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities

The responsibilities of the Medical Students Coordinator include, but are not limited to working in collaboration with the Medical Education Director, CME Committee, Rosalind Franklin University of Medicine and Science (RFUMS) to coordinate medical students onboarding, rotation assignments, lectures, and other medical education activities as described below:

• Onboarding of medical students:
  • Ensure systems access for medical students
  • Plan and coordinate orientation day, including Epic training
  • Set up meetings between the Medical Education Director and the medical students
  • Point person for the Student Registered Nurse Anesthetist program (SRNA)
• Rotation assignments:
  • Coordinate with medical students on which specialty they prefer
  • Coordinate with the departments on the rotation assignments
• Coordinate medical education activities:
  • Coordinate didactic lectures for medical students
  • Plan and coordinate the Northwest Region Internal Medicine Grand Rounds
  • Ensure compliance of medical education standards
• Administrative functions:
  • Develop and maintain onboarding, orientation, rotation assignment, and medical education files
  • Provide administrative support for the Medical Education Director when needed
  • Arrange meetings and record meeting minutes

Qualifications

Required

• Strong planning, organizational, and interpersonal skills
• Minimum of 3 years of professional office/administrative experience
• Proficient with Microsoft: Excel, Word

Preferred

• Bachelor’s degree

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.