Medical Student Affairs Education Coordinator - Student Affairs - Full-time-30035

Rush University Medical Center; Chicago (IL); On-site; USD 3,185,000 - 4,499,000; Full time

Job summary

The Medical Student Affairs Education Coordinator at Rush University Medical Center will support Chairs and committees within Student Affairs, and assist the daily operations of the Student Support pillar. The role emphasizes discretion, collaboration, and adherence to Rush policies and procedures.

Responsibilities include coordinating meetings, preparing materials, handling data across files, and producing periodic reports for committee chairs.

Qualifications

• Bachelor's degree required.
• At least two years of work experience.
• Professional demeanor.
• Proficiency in Microsoft Office Suite and Adobe Acrobat Professional.
• Familiarity with educational terminology.
• Evenings and weekends may be required.

Responsibilities

• Provide central support for SCORE, Honor Code Council, and OIME’s Professionalism Support Team.
• Assist the Student Support team with administrative day-to-day operations.
• Coordinate, schedule meetings, and take meeting minutes for the various committees.
• Prepare meeting materials for committee members for all committees and support the chairs in fulfilling their responsibilities.
• Utilize various data systems to obtain, verify, and maintain accurate student status across different files and documents.
• Prepare periodic data reports for committee chairs.
• Draft and verify student communications regarding committee outcomes, while ensuring confidentiality.
• Coordinate the Positive Learning Environment Awards, including distributing a survey to all medical students to identify recipients across learning environments.
• Promote a positive and productive environment, encouraging teamwork and collaboration, and demonstrate an innovative attitude toward the program.
• Independently problem-solve when issues arise and seek assistance when unable or unsure how to solve a problem.
• Maintain high standards of customer service, productivity, and Rush core values.
• Other relevant duties as assigned.

Skills

Professional demeanor

Microsoft Office Suite

Adobe Acrobat Professional

Video meeting platforms

Educational terminology familiarity

Education

Bachelor's degree

Tools

Adobe Acrobat

Video conferencing platforms

Learning Management Systems

Job description

• Professional demeanor

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: UME - Student Affairs

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (9:00:00 AM - 5:30:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $23.12 - $32.66 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

Job Summary:

The Medical Student Affairs Education Coordinator will support the Chairs and committee members for the following committee’s: Special Committee on the RMC Environment (SCORE), Honor Code Council, and OIME’s Professionalism Team. This role is also responsible for assisting with the administrative, day-to-day operations for the Student Support pillar within Medical Student Affairs. The coordinator will exemplify the Rush mission, vision and values and act in accordance with Rush policies and procedures.

Other Information

Required Job Qualifications:

• Bachelor’s degree
• At least two years of work experience
• Professional demeanor
• Proficiency in Microsoft Office Suite and Adobe Acrobat Professional with strong keyboard skills
• Proficiency in multiple video meeting platforms
• Familiarity with educational terminology
• This job may require some evenings and weekends

Preferred Job Qualifications

• Five or more years work experience
• Prior experience in medical education or higher education
• Experience working across enterprise platforms and learning management systems

Physical Demands

• Able to sit for extended periods
• Able to work on-site at least 40% of the time
• Able to work extended (10-12 hour) workdays <12x/year
• Able to transport food and parcels short distances (<

Competencies

• Excellent project management and organizational skills, including attention to detail
• Effective verbal and written communication skills
• Ability to prioritize and meet deadlines, set goals, and manage multiple complicated tasks, working with minimal or no supervision
• Perform as a team player
• Takes initiative and represents the college independently
• Demonstrates professionalism in dealing with confidential information
• Ability to anticipate problems before they arise and solve others as they occur
• Ability to multi-task with very detail-oriented projects

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities

Job Responsibilities:

• Provide central support for the following committees: Special Committee on the RMC Environment (SCORE), Honor Code Council, and OIME’s Professionalism Support Team.
• Assist the Student Support team with administrative day-to-day operations.
• Coordinate, schedule meetings, and take meeting minutes for the various committees.
• Prepare meeting materials for committee members for all committees and support the committee chairs in fulfilling their responsibilities.
• Utilize various data systems to obtain, verify, and maintain accurate student status across different files and documents.
• Prepare periodic data reports for committee chairs.
• Draft and verify student communications regarding committee outcomes, as directed by committee chairs, while ensuring confidentiality of materials and communications.
• Coordinate the Positive Learning Environment Awards, including distributing a survey to all medical students (M1–M4) to identify recipients across various learning environments. Compiles results, identifies awardees, and prepares and distributes awards to the appropriate stakeholders.
• Promote a positive and productive environment, encouraging teamwork and communication, and demonstrating a collaborative, and innovative attitude toward the program.
• Independently problem-solve when issues arise and seek assistance when unable or unsure how to solve a problem.
• Maintain high standards of customer service, productivity, and Rush core values. Maintain a professional demeanor, dedicated to the goals of OIME and the institution.
• Other relevant duties as assigned.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.