Medical Staff Coordinator

CommonSpirit Health; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

CommonSpirit Health's California Hospital Medical Center is seeking a Medical Staff Coordinator to support credentialing, privileging, and re-credentialing processes. You will manage applications, verifications, files, and provide resources for medical staff committees, ensuring regulatory compliance and accurate database maintenance.

The role requires meticulous attention to detail, strong organization, and excellent communication while upholding confidentiality.

Qualifications

• 3–5 years minimum experience in Medical Staff Services.
• Experience with credentialing cycles and documentation.
• Knowledge of governing bodies and compliance guidelines.

Responsibilities

• Manage credentialing cycles including applications, verification, files.
• Support Medical Staff Committees with materials, minutes, and communication.
• Maintain the medical staff database and ensure regulatory compliance.
• Communicate status and respond to internal/external requests regarding activity.

Skills

Attention to detail

Organization skills

Credentialing knowledge

Communication

Education

Associate degree in Medical Staff Services Management

Tools

CACTUS software

Job description

Job Summary and Responsibilities

As our Medical Staff Coordinator, you'll provide vital administrative support to the Medical Staff Office, managing efficient credentialing, privileging, and re-credentialing processes, thereby maintaining compliance and supporting quality care.

Every day you will manage credentialing cycles (applications, verification, files) and support Medical Staff Committees (materials, minutes, communication). You'll ensure regulatory compliance, maintain the medical staff database, and serve as a resource.

To succeed, you need meticulous attention to detail, strong organization, deep understanding of credentialing, excellent communication, and a commitment to confidentiality and compliance.

• Using the assistance of the Credentials Coordinator, initiates, analyzes, administers, verifies, compiles, manages, and maintains confidential research required for credentialing of initial appointees and for continuous credentialing/reappointment for members of assigned department(s).
• Oversees and maintains documentation for continuous credentialing purposes. Communicates appropriate information to internal and external customers- including answering outside requests for activity and affiliation requests.
• Maintains current records of proctoring for all provisional physicians as well as those physicians seeking new privileges. Assures appropriate review of proctoring reports. Explains proctoring information to new physicians. Communicates proctoring status to appropriate hospital departments such as nursing, surgery, OB, ICU, ER, etc.
• Completes work in a timely manner according to guidelines outlined in the Medical Staff Bylaws.
• Attends meetings and provides guidance, resources and support to Medical Staff officers, committee and department chairpersons. Develops agenda, consults with department chairpersons and officers.
• Prepares and maintains accurate and timely documentation of Medical Staff management and peer review monitoring activities following legal guidelines, TJC and other federal and state requirements. Assures timely follow up action is taken.

Job Requirements

Required

• 3-5 years minimum experience in Medical Staff Services
• Fire Safety, within 90 Days

Preferred

• Associate Degree in Medical Staff Services Management or equivalent courses, training, and experience
• CPMSM or CPCS preferred or completing track for certification
• Experience in CACTUS software or equal credentialing program

Where You'll Work

Founded in 1887, Dignity Health - California Hospital Medical Center is a 318-bed, acute care, nonprofit hospital located in downtown Los Angeles, California. Serving over 100,000 patients annually, the hospital offers a full complement of services including a Level II Trauma Center, Level III NICU, heart care, women’s health, and a family birth center. In 2025, we opened our new patient tower, Grand Tower, featuring a dramatically expanded Emergency Department and Family Birth Center that will increase patient comfort and privacy.

Additionally, California Hospital Medical Center has been recognized as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation. It is a Joint Commission-certified Primary Stroke Center, and recently was awarded the AMA/ASA’s Get the Guidelines - Stroke Gold Plus Quality Achievement, recognizing the hospital’s commitment to providing the best stroke care.

California Hospital Medical Center shares a legacy of humankindness with Dignity Health and CommonSpirit Health, one of the nation’s largest health care systems, dedicated to providing compassionate, high-quality, and affordable patient-centered care.

One Community. One Mission. One California