Medical Staff Assistant

Glenwood Regional Medical Center; West Monroe (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

Glenwood Regional Medical Center in West Monroe, LA is seeking a detail-oriented Medical Staff Assistant to provide administrative and credentialing support. You will manage provider applications, credentialing files, EMR access requests, and coordinate Medical Staff meetings, ensuring compliance with CMS, DNV, bylaws and policies.

Strong organizational skills and proficiency with MS Office are required; credentialing software experience is a plus.

Qualifications

• High School diploma or GED is required.
• Credentialing experience preferred.
• Highly organized with strong time-management skills.
• Proficient in MS Excel and Word; Adobe PDF.
• Excellent communication with healthcare professionals to update applicants.

Responsibilities

• Assist with processing and maintaining provider applications, credentials, certifications and confidential staff records.
• Run monthly OPPE reports for reappointments, staff status or privilege changes.
• Coordinate and prepare monthly/quarterly/ad hoc Medical Staff meetings.
• Prepare correspondence and reports for Medical Staff members and internal requests.
• Present initial and reappointment files to Medical Staff Leadership for review and approval.
• Update credentialing and EMR database.
• Track credentialing requirements and deadlines for 400 staff.
• Communicate with healthcare providers and internal departments.
• Compile monthly call schedules and revisions; notify departments of changes.
• Process EMR access requests for medical staff and support personnel.
• Assist EMR users with access issues.

Skills

Highly organized

MS Excel

MS Word

Adobe PDF

Credentialing software

Time management

Communication with clinicians

Education

High School diploma or GED

Credentialing experience preferred

Tools

EMR systems

Job description

POSITION SUMMARY

The Medical Staff Assistant provides administrative and credentialing support in the Medical Staff Services Department to ensure facility compliance with regulatory requirements set forth by CMS and DNV, as well as Medical Staff Bylaws, Rules and Regulations and other organizational policies.

DUTIES AND RESPONSIBILITIES

• Assists with processing and maintaining provider applications, credentials, certifications and other confidential medical staff records
• Assists with running monthly OPPE reports for all reappointments, staff status or privilege change requests and provisional advancements
• Coordinates and prepares monthly/quarterly/ad hoc Medical Staff department and committee meetings
• Prepares correspondence and reports for Medical Staff members and as internal requests arise
• Presents initial and reappointment files to Medical Staff Leadership for review and approval
• Updates credentialing and EMR database
• Tracks credentialing requirements and deadlines to include monthly expirable reports for 400 staff members
• Assists with communication to healthcare providers and internal departments
• Compiles monthly call schedules and all revisions throughout the month, to include notification to all internal departments as revisions are made
• Processes and submits all EMR systems access requests for medical staff members and their support personnel
• Assists EMR users with EMR access issues

SKILL REQUIREMENTS

• Highly organized
• Proficient in the use of Microsoft Excel and Word, Adobe PDF.
• Credentialing software experience preferred but not required.
• Time management skills-ability to reprioritize tasks as urgency and needs change.
• Ability to effectively communicate with healthcare professionals and their support staff including regularly updating applicants on the status of their applications for staff membership

EDUCATIONAL REQUIREMENTS

• High School diploma or GED
• Credentialing experience preferred

Please indicate whether you have ever been convicted of a crime, including any misdemeanors and/or DUI/DWI. (Criminal conviction(s) will not automatically exclude you from consideration for employment).