Medical Secretary-Lexington

Beth Israel Lahey Health; Lexington (MA); On-site; USD 27,552,000 - 35,818,000; Full time

Job summary

Beth Israel Lahey Health is seeking a medical secretary to perform a variety of secretarial duties in the Lexington location. The role supports pathology operations, including typing, billing, data entry, and records management.

Responsibilities include assigning pathology codes (SNOMED/ICD9), handling routine communications, and maintaining supplies and regulatory-compliant records within a fast-paced lab environment.

Qualifications

• Thorough knowledge of medical terminology.
• Excellent typing and computer skills.
• Associate's degree in medical secretary or equivalent.

Responsibilities

• Type memos, manuscripts, correspondence, reports, minutes, schedules, and forms.
• Maintain billing for surgical workload and outside vendors.
• Answer telephone, screen calls, or take messages.
• Data entry from transcription of surgical pathology and autopsy reports.
• Maintain department office supplies inventory.
• Maintain department records per regulatory and internal policies.
• Maintain pathology library journals and books records.
• Send out surgical specimens for testing and record results.
• Distribute departmental mail daily.
• Assign SNOMED and ICD9 codes for pathology specimens.
• Report to Lead Pathology Secretary and Lab Administrator.

Job description

Location:

Mount Auburn Health Care at Lexington 57 Bedford Street, Suite 130 Lexington, MA

Position Summary:

A variety of medical secretarial functions are performed accurately, appropriately, and in a timely manner according to departmental standards, policies, and procedures.

Job Description: Essential Duties & Responsibilities (including but not limited to):

• 1. Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms.
• 2. Maintains billing for surgical workload and outside vendors.
• 3. Answers telephone, screens calls, refers to the appropriate individual or takes messages.
• 4. Performs data entry from the transcription of surgical pathology and autopsy reports.
• 5. Maintains the inventory of office supplies.
• 6. Maintains records for the department according to all regulatory agencies and departmental policies and procedures.
• 7. Maintains records of journals and books contained in the Pathology Library.
• 8. Sends out surgical specimens for special testing, and records information.
• 9. Opens and distributes departmental mail daily.
• 10. Determines appropriate SNOMED and ICD9 codes for Pathology specimens.
• 11. Reports to Lead Pathology Secretary and Lab Administrator.

Minimum Qualifications:

• 1. Thorough knowledge of medical terminology required, excellent typing/computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.
• 2. At least one year of medical secretarial experience and office experience are preferred.
• 3. Need excellent communication skills, including good auditory abilities.

Physical Requirements & Environment:

• 1. Generally works in an office environment with some limited exposure to odors, toxins, and other hazardous substances in the laboratory.
• 2. Works under constant time deadlines.
• 3. Performs data entry with repetitive hand movement and visual concentration at video display terminal to review and enter data.
• 4. Complies with precautions, as defined by Infection Control staff, in patients/materials requiring isolation.

Pay Range:

$20.00 - $26.92 The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Vaccination Requirement:

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity Employer/Veterans/Disabled

At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs.

Company Culture:

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.