Medical Secretary, Central Registration, Full Time, Moorestown

Virtua Health; Moorestown Township (NJ); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid sick leave

Short-term disability

Life insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health in Moorestown, NJ is hiring for an on-site medical office administrator. The role provides secretarial and administrative support in a hospital setting, handling patient flow, scheduling, registration, and basic billing tasks.

Strong medical terminology knowledge and excellent communication are essential. The position requires a high school diploma (GED acceptable) with preferred an associate’s degree in medical secretarial science.

Qualifications

• Proficiency in data entry and word processing.
• Working knowledge of medical terminology.
• Excellent communication skills (verbal, written, listening).
• Strong organizational skills and ability to prioritize.
• Familiarity with department policies and procedures or ability to learn quickly.

Responsibilities

• Greets patients and visitors; maintains patient flow.
• Screens calls and manages requests for materials, records, and referrals while following HIPAA guidelines.
• Sorts and distributes mail.
• Performs general registration and billing tasks, verifies coding, insurance, co-pays, and medical records.
• Acts as liaison with Patient Accounting and/or Physician billing services as needed.
• Prepares required documentation and reports; maintains schedules and minutes.

Skills

Data entry

Medical terminology

Communication skills

Organizational skills

HIPAA compliance

Education

High School diploma or GED

Associate’s Degree in Medical Secretarial Science preferred

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location: Moorestown - 350 Young Ave. Remote Type: On-Site Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional Locations:

Schedule: Monday – Friday, 8:00am-4:30pm

Summary: Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment. Compiles information for recording purposes and prepares reports. Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.

Position Responsibilities:

• Greets patients and other visitors. Maintains patient flow. Addresses and resolves routine inquiries.
• Screens and handles any calls and/or correspondence for requests for materials, records, patient appointment, ensuring HIPPA guidelines are followed.
• Sorts and distributes mail.
• Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals.
• Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
• Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
• Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
• Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
• May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
• Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.

Position Qualifications Required / Experience Required:

• Proficiency in using computers (data entry, word processing, report production).
• Working knowledge of medical terminology.
• Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.
• Strong organizational skills ability to use sound judgment to prioritize duties.
• Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.
• One year experience in a medical setting preferred.

Required Education:

High School diploma or G.E.D. Associate’s Degree in Medical Secretarial Science preferred.

Hourly Rate: $18.89 - $27.81 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to:

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance
• employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.

Be Well, Get Well and Stay Well That's our mission. We're dedicated to offering the best quality care through our extensive range of services and facilities. Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world-class quality healthcare. We continually work to be your premier choice of health and wellness in South New Jersey.