Medical Secretary, Central Registration, Full Time, Moorestown

Virtua Health; Moorestown (IN); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) plan

Job summary

Virtua Health in Moorestown seeks a full-time medical office assistant to provide secretarial and administrative support in a hospital, clinic, or laboratory setting. You will compile information for records, prepare reports, and greet patients while maintaining smooth patient flow.

The role requires computer proficiency, strong communication, and familiarity with medical terminology, with one year of medical setting experience preferred. Competitive hourly wage and full benefits offered.

Qualifications

• Proficiency in using computers (data entry, word processing, report production).
• Working knowledge of medical terminology.
• Excellent communication skills (verbal-written-listening) to interact with patients and staff.
• Strong organizational skills with ability to prioritize duties.
• Familiarity with department policies and procedures or ability to learn quickly.
• One year experience in a medical setting preferred.

Responsibilities

• Greets patients and visitors; maintains patient flow.
• Screens calls and correspondence for materials, records, appointments; HIPAA compliant.
• Sorts and distributes mail.
• Performs general registration and billing activities, verifies insurance details.
• Liaises with Patient Accounting and billing services to clarify charges.
• Produces and maintains documentation and reports (e.g., audits, patient records).
• Schedules management appointments and meetings; prepares minutes.
• Assists in orienting new office staff; supports performance improvement initiatives.
• May supervise other clerical staff on project basis to ensure workflow.
• Maintains office equipment and supplies; manages clinical material disposition as required.

Skills

Computer proficiency

Organizational skills

Communication skills

HIPAA knowledge

Education

High School diploma or GED

Associate’s Degree in Medical Secretarial Science

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we’ve received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we’re committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We’re also affiliated with Penn Medicine for cancer and neurosciences, and the Children’s Hospital of Philadelphia for pediatrics.

Location:

Moorestown - 350 Young Ave.

Remote Type:

On-Site

Employment Type:

Employee

Employment Classification:

Regular

Time Type:

Full time

Work Shift:

1st Shift (United States of America)

Total Weekly Hours:

40

Schedule:

Monday - Friday, 8:00am-4:30pm

Summary:

Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment.

Compiles information for recording purposes and prepares reports.

Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.

Position Responsibilities:

• Greets patients and other visitors. Maintains patient flow. Addresses and resolves routine inquiries.
• Screens and handles any calls and/or correspondence for requests for materials, records, patient appointment, ensuring HIPPA guidelines are followed.
• Sorts and distributes mail.
• Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals.
• Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
• Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
• Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
• Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
• May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
• Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.

Position Qualifications Required / Experience Required:

Proficiency in using computers (data entry, word processing, report production).

Working knowledge of medical terminology.

Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.

Strong organizational skills ability to use sound judgment to prioritize duties.

Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.

One year experience in a medical setting preferred.

Required Education:

High School diploma or G.E.D.

Associate’s Degree in Medical Secretarial Science preferred.

Hourly Rate: $18.89 - $27.81The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.