Medical Secretary

UnitedHealth Group; South Easton (MA); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Paid time off

Medical plan

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Short-term disability

Long-term disability

401(k) plan

Employee Stock Purchase Plan

Education reimbursement

Employee discounts

Employee assistance program

Referral bonus

Voluntary benefits

Job summary

UnitedHealth Group is hiring a Medical Secretary to provide front-desk support to an Internal Medicine/Family Medicine team. You will answer calls, schedule and manage appointments, and handle outreach for referrals and imaging in a HIPAA-compliant environment.

The role focuses on optimizing patient flow, coordinating with clinicians and departments, and ensuring accurate documentation and privacy of PHI. Prior healthcare admin experience is essential.

Qualifications

• High School Diploma or GED required.
• Two+ years of administrative support in healthcare/health insurance.
• Proficient with Microsoft Office.
• Five+ years as medical secretary preferred.
• Experience multitasking in a busy clinical setting; EPIC experience preferred.

Responsibilities

• Helps manage patient flow, access, and scheduling for clinical staff to optimize appointment availability.
• Schedules appointments for patients ensuring optimal utilization of time slots.
• Assists patients with referrals and imaging; coordinates with other departments.
• Manages department check-in process and patient flow.
• Monitors referral/work queues and performs outreach for open referrals.

Job description

Optum is a global organization that delivers care, aided by technology, to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

Under direction, the Medical Secretary delivers excellent customer service and support to patients, clinicians, and other department staff, with primary responsibility for answering phones, scheduling and managing appointments including appropriate follow-up appointments, and conducting outreach calls. Able to work independently by demonstrating a high level of competence in all support roles. Works to improve clerical operations through coordination of contact between patients and clinical staff.

Location

21 Bristol Dr. South Easton, MA. May require travel for coverage and training at Taunton and Norfolk clinics, depending on business need.

Schedule

Monday - Friday, 9am-5:30pm EST

Department

Internal Medicine/Family Medicine

Primary Responsibilities

• Helps manage patient flow, access, and scheduling for clinical staff for both departments to optimize patient appointment availability. Helps determine urgency and priority of emergent add on exams
• Schedules appointments for patients optimizing patient appointment availability
• Assists patients with advanced imaging, referral processing and communication with other departments. Performs outreach to appropriate parties for appointments. Determines urgency and priority of patient appointments. Appropriately schedules exams/procedures accordingly
• Manages the patient flow within the department by adhering to the department check-in process
• Monitors referral/work queue reports and provides necessary outreach for all open active referrals. Closes referrals when appropriate
• May assist with the checkout function, and appropriately booking follow up appointments per department guidelines
• Completes medical justification forms for transportation
• Assists in the communication of results to outside providers by faxing and/or routing per department protocol
• Ensures that waiting room is maintained and orderly
• Performs other duties as assigned
• Accesses only the minimum necessary protected health information (PHI) for the performance of job duties. Actively protects the confidentiality and privacy of all protected health information they access in all its forms (written, verbal, and electronic, etc.) taking reasonable precautions to prohibit unauthorized access. Complies with all Atrius Health and departmental privacy policies, procedures and protocols. Follows HIPAA privacy guidelines without deviation when handling protected health information

What are the reasons to consider working for UnitedHealth Group? Put it all together - competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our offerings include:

• Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays
• Medical Plan options along with participation in a Health Spending Account or a Health Saving account
• Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage
• 401(k) Savings Plan, Employee Stock Purchase Plan
• Education Reimbursement
• Employee Discounts
• Employee Assistance Program
• Employee Referral Bonus Program
• Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.)

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear directions on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• High School Diploma/GED
• 2+ years of experience providing administrative support in a healthcare, medical office and/or health insurance environment
• Intermediate level of proficiency with Microsoft Office products

Preferred Qualifications

• 5+ years of medical secretary experience
• Previous experience in a job requiring the ability to multi-task and prioritize activities
• Previous EPIC experience

Soft Skills

• Strong interpersonal, customer service, time management, computer and organizational skills required
• Works in a busy medical/clinical office environment with constant contact with patients and clinicians and frequent interruptions
• Ability to handle escalations and stressful situations

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $18.00 to $32.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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