Medical Records Technician (HIT)

U.S. Department of Veterans Affairs; Los Angeles (CA); On-site; USD 59,000 - 76,000; Full time

Job summary

U.S. Department of Veterans Affairs, Health Administration Service within the VA Greater Los Angeles Healthcare System, seeks a Medical Records Technician (HIT) for Sepulveda Outpatient Clinic in North Hills, CA.

Responsibilities include reviewing health records, ensuring regulatory compliance, and assisting in delinquent records. The position is based in North Hills, with a Monday–Friday schedule and no telework.

Qualifications

• Education from accredited institutions recognized by the U.S. Department of Education.
• If you are using foreign education you must send a Certificate of Foreign Equivalency with your transcript.
• For foreign qualifications, see the recognition guidance linked by the agency.

Responsibilities

• Reviews records for CMS guideline compliance related to student, resident supervision and attending physician presence and documentation.
• Compiles reports to ensure provider-specific and service compliance.
• Maintains a control system to ensure completion of all inpatient and outpatient records per VA, Joint Commission, CMS and other standards.
• Assists clinicians with completion of delinquent/incomplete health records and analyzes health records.

Education

Accredited education recognized by U.S. Department of Education

Job description

• Department: Department of Veterans Affairs

This position is located in the Health Administration Service (HAS), is seeking 1 Medical Records Technician (HIT) for the VA Greater Los Angeles Healthcare System.. This position is located at Sepulveda Outpatient Clinic located at 16111 Plummer Street, North Hills, CA 91343.

Key Responsibilities

Duties include, but are not limited to: Reviews records for adherence with CMS guidelines related to student, resident supervision and attending physician presence and documentation. Compiles reports to insure provider specific and service compliance. Maintains a control system to ensure completion of all inpatient and outpatient records in accordance with VA, The Joint Commission, CMS and other regulatory agencies standards.

Adheres to established documentation requirements as outlined by The Joint Commission regulations, Veterans Health Administration (VHA) guidelines, as well as medical-legal requirements. Assists clinicians with completion of delinquent/incomplete health records. Performs the quantitative and qualitative analysis on both computer and paper based health records.

Consults with the appropriate clinician(s) for clarification when conflicting or ambiguous information appears in the health record documentation. Identifies health record deficiencies, tracks deficiencies and ensures that the appropriate individual completes their deficiencies. Assists physicians with the completion of delinquent/incomplete health records and serves as the expert resource for clinical staff regarding requirements for complete documentation.

Responsible for expediting the completion of the health record when the patient is transferred for care at another medical center, for legal requests, regulatory agencies review, and reimbursement purposes. Tracks electronic signatures and documents deficiencies and communicates these deficiencies to clinical staff for correction. Notification can be in person, internal e-mail, telephone, or through other normal routing system.

Works independently resolving health record deficiency issues/erroneous documents and corrective action required within CPRS and only seeks guidance of immediate supervisor and/or Clinical Application Coordinator when issues surface when no precedent or procedure has been developed. Work Schedule: Monday - Friday 8:00am to 4:30pm Telework: Not Available Virtual: This is not a virtual position. Remote: This is not a remote position.

Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

Generally, does not Apply Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $58827 – $76476/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-13.

Who is eligible to apply?

This position is open under the 'Public' hiring path.