Medical Records Tech - Per Diem

Vista Community Clinic; Vista (CA); On-site; USD 30,000 - 32,000; Full time

Job summary

Vista Community Clinic in Vista, CA is seeking a detail-oriented Records Clerk to scan medical data from paper forms into the NextGen EHR system with accuracy. You will file, prepare reports, and support compliance audits within a busy outpatient clinic.

This role requires a high school diploma, at least one year of office experience, and bilingual English/Spanish proficiency. Strong computer skills and knowledge of medical terminology are essential.

Qualifications

• High school diploma or equivalent.
• At least one year of general office experience.
• Bilingual English/Spanish required.
• Knowledge of medical terminology.
• Proficient with Microsoft Office and basic computer skills.

Responsibilities

• Scan medical data from paper into the EMR using NextGen EHR software in an accurate, efficient manner.
• Prepare and file electronically into medical charts and compile data for reports.
• Assist Compliance officers with audits and prepare for inspections.
• Provide technical support for users within the clinic system for scanning procedures.
• Sort incoming faxes and manage the Provider Approval Queue (PAQ).
• Forward health plan grievances to Administration and log requests for release of information.
• Maintain clean and orderly workstations and support educational activities.

Skills

Bilingual English/Spanish

Medical terminology knowledge

Computer literacy

Education

High school diploma or equivalent

Tools

Microsoft Word/Excel

Email systems

Internet search capabilities

Job description

Overview

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it’s about hope, community, and impact. For over 50 years, we’ve been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it’s needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

For eligible employees, benefits include:

• Competitive compensation & benefits
• Medical, dental, vision
• Company-paid life insurance
• Flexible spending accounts
• 403(b) retirement plan

Why VCC?

• Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.
• Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.
• A robust training & development culture to help you grow and advance your career.
• A workplace built on respect, collaboration and passion for care.

Responsibilities

Scan medical data from paper form into electronic medical record using NextGen EHR software, in an efficient and accurate manner. Perform a variety of clerical functions including preparing and filing electronically into medical charts, compiling data for reports and preparing standard forms. Assist Compliance officers with preparing for audits. Provide technical support for users within clinic system for scanning procedures.

• Meet or exceed productivity and quality metrics as defined by management
• Review paperwork for completeness prior to scanning
• Sort incoming faxes
• Scan documents to appropriate clinician’s Provider Approval Queue (PAQ)
• Immediately forward any grievances from health plans to Administration
• Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc)
• Forward medical record releases in a timely fashion to third party for release of information
• Log all requests for release of information in patient’s chart
• Ensure medical reports and other paperwork are signed as directed
• Report any unusual findings to Clinic Manager (e.g., incomplete or unsigned paperwork
• Scan medical data from paper to electronic chart
• Work with clinicians, medical assistants and other staff to ensure accuracy of data
• Maintain knowledge of new information as it pertains to the clinical programs
• Assist in the generation of reports
• Ensure medical record release forms are obtained and accurately completed
• Make copies of requested medical records for release in a timely manner
• Complete chart requests and deliver in a timely manner
• Assist Compliance officers with preparation for audits
• Provide technical support for users within clinic system for scanning procedures
• Retrieve voice mail messages and return calls in a timely manner
• Ensure all workstations are clean and orderly
• Enhance professional growth and development through participation in educational programs, current literature review, in-service meetings and workshops
• Support the vision, mission and goals, and demonstrate a commitment to the values, of the organization
• Perform other duties as directed

Qualifications

Minimum

• High school graduate or equivalent
• Minimum one year general office experience
• Bilingual English/Spanish

Preferred skills/knowledge/Abilities

• Minimum one year community clinic experience
• Minimum of one year of health records experience

Required Skills/Knowledge/Abilities

• Knowledge of medical terminology
• Experience/familiarity with computers, Microsoft Office products (Word/Excel), business e-mail communication systems and internet search capabilities

Pay Rate

• $22.00 - $23.00 Depending On Experience